Free profit and loss template

Download a profit and loss (P&L) template for your business. And learn how Xero software can make reporting easier.

A hand holding a profit and loss statement in front of a laptop

Download the free profit and loss template

Fill in the form to get a profit and loss template as an editable PDF. We’ll throw in a guide to help you use it.

Using this profit and loss template

This P&L template comes with a how-to guide that includes an example of how to fill one out. In short, you’ll add in your revenue then subtract your expenses to find out your profit (or loss).

What a P&L will tell you

A profit and loss statement will show how much money a business is making. It can also help you calculate profit margins, which show how good the business is at converting revenue into profits.

Get help with your P&L

Profit and loss reports can be tricky. Missing off a cost or miscalculating income can really throw out your results. It’s a good idea to connect with an accountant or bookkeeper when filling out a template like this. You can find one in our directory.


Xero does not provide accounting, tax, business or legal advice. This template has been provided for information purposes only. You should consult your own professional advisors for advice directly relating to your business.

Make profit and loss statements better

Software can crank out P&Ls painlessly. Set up Xero to capture your financial data and it will create a report whenever you need one.

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    Format them the way you like
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    Share them online with your accountant, bookkeeper, and business partners
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