Track projects and jobs with Xero

Quote, invoice and get paid for jobs. Plus keep track of costs and profitability with project and job tracker software.

Xero’s project software in progress displayed on a tablet.

Track time and costs

Timer or location-based tracking to manage costs.

Simple to set up

Easy setup with automatic integration with Xero.

Invoice and get paid

Customised invoices with a ‘Pay now’ button option.

View project financials

Monitor profit margins on a dashboard.

See how to monitor projects in one place

So much better than spreadsheets.

More about projects

You only pay for employees who use Xero Projects within the month. You don’t pay for an employee if all they did that month was view project information or run project-related reports.

See how projects pricing works

Snap and submit expenses or mileage claims anytime, anywhere with Xero Expenses and assign them to a project to recover the costs.

See how to create an expense claim and assign to a project

Get reports that show chargeable and non-chargeable hours for any period. See if staff have completed their time entries, how many hours they’ve worked on a project, and whether they're meeting their chargeable hours targets.

See how to run the staff time overview report

If you use Trello to allocate tasks and manage workflows, you can log time that’s entered against tasks in Trello directly to Xero Projects. The time entry details show that it came from Trello and let you click through to the Trello card.

See how Xero and Trello work together

Run project tracking reports in Xero for a summary of all your projects, including which jobs are profitable or over budget. Use past projects to help estimate new ones.

See how to get a project summary report

Xero Projects or WorkflowMax? Compare Xero’s two online project management apps and see which one best fits your needs.

Learn more about Xero Projects and Workflow Max

Track time and costs

Use Xero’s job tracker to track time, with a start-stop timer and location-based tracking on mobile.

  • Included
    Record hours spent on a project at the time rather than later
  • Included
    Seamlessly link costs to jobs and projects
  • Included
    See exactly where every dollar was spent
Learn more about tracking time

Simple to set up

Say goodbye to complicated project software integrations.

  • Included
    Xero Projects is fully integrated within Xero
  • Included
    Just set up a project to get started
  • Included
    Then allocate tasks and expenses to the project

Invoice and get paid

Turn quotes into branded invoices for project accounting. Plus choose how much detail to display.

  • Included
    Create fixed price or time and materials invoices
  • Included
    Send invoices for deposits and lump sums like progress payments
  • Included
    Add a ‘Pay now’ button to online invoices and get paid faster
Learn more about tracking job costs

View project financials

Monitor project financials to maximise profit on current and future jobs using a range of project reports.

  • Included
    View project financials on the profitability dashboard
  • Included
    See a summary of all your projects in the Project Summary report
  • Included
    See a breakdown of costs including and what’s yet to be invoiced
Two hands hold a tablet that displays the project profitability dashboard in Xero.

Track projects within Xero

Access all Xero features for 30 days, then decide which plan best suits your business.

An ipad shows the Xero app and project accounting.

Manage larger projects and sync with Xero

Improve profitability and gain insights with WorkflowMax. Try it free for 14 days.

WorkflowMax logo and customer image. WorkflowMax is used for project tracking.

I was surprised by how easy it was

Xero gives Verdure Surf confidence to do the books

A person shaping and carving a wooden surfboard.