Claim expenses instantly: Xero’s receipt scanner app
Out of town for work or grabbing lunch with clients? Access Xero Expenses via your Xero Me mobile app and snap a photo of your receipt. The receipt scanner software extracts key details and auto-fills a claim instantly. No paper, no data-entry mistakes—just track and submit expenses on the go.
Easier expenses, faster business
Don’t lose time fiddling with expense claims. Xero’s receipt scanner software zips through the process with its clever automations.
Scan receipts and save time on expenses
Use your mobile device to snap your business receipts for an instant, accurate record of your expenses.
Manage Employee Expenses
Easily manage expenses—employees submit claims on the go, while business owners review, approve, and reimburse.
Know exactly what you’re spending
Keep track of all your business expenses in one place and review your team’s spending at any time.
Scan receipts and save time on expenses
No need to keep paper receipts—just use Xero’s receipt scanner software to snap a photo. It extracts key details like vendor, date, and amount, then auto-fills your expense claim to reduce manual entry and mistakes. Submit on the spot, attach the original receipt image, and skip the admin later!
- Scan receipts with your phone—Xero Me captures vendor, date, and amount
- Scan receipts with your phone—Xero Me captures vendor, date, and amount
- Attach original receipt images for easy record-keeping
- Submit and get reimbursed faster, wherever you are
![The Xero receipt scanner app shows the ‘Save’ [US: “Save”] button of the capture feature.](/content/dam/xero/pilot-images/subfeatures/scan-receipts/scan-receipt-scan-receipts-in-a-snap.1646877638112.png)
Manage Employee Expenses
Xero makes expense management easy for both business owners and employees. Employees can submit claims on the go, while you can review, approve, and reimburse quickly—all in one place. Stay organized and keep business spending under control.
- Submit expenses on the go with the Xero Me app
- Review and approve employees’ claims in seconds
- Store receipts securely for accurate business records
- Reimburse employees faster to keep cash flow moving
Know exactly what you’re spending
Track expenses and receipts as employees submit them to keep your finances up to date. See total spending on travel, food, and more, so you can adjust budgets as needed. With Xero Me, all your financial data is in one cloud-based system, giving you clear insights anytime, from anywhere.
- See accurate receipts as soon as employees submit them so your finances are always up to date
- Review total amounts spent in different areas – like travel, food, and cleaning
- Find all information in one place in Xero’s cloud-based software, available anytime
How receipt scanner software helps your business
Record expenses with Xero’s receipt scanner app and keep control of your finances, while streamlining your accounting and bookkeeping.
Stay on top of your expenses
The little overspending here and there adds up. Track total expenses with the app anytime, from anywhere.
Simplify your accounting and bookkeeping
Manage your finances with a streamlined process, from snapping your receipt to checking your cash flow.
Spot any tax deductibles
Xero captures and stores purchases, so you don't miss anything you can claim for tax deductions.
We chose Xero because it was set up for small businesses like ours
Olive and Poppy think Xero is perfect for non-accounting experts
FAQs on Xero’s receipt scanner app
The Xero Me App is a receipt scanner for small businesses. It speeds up expense claims and reimbursements process by adding convenience and eliminating paperwork. You and your employees photograph your paper receipts and extract the essential data, then instantly submit your claims – all from a mobile phone. You then quickly review and approve expenses on the Xero Me app, wherever you are that day.
Here’s how to view, edit, and approve expense claims in XeroThe Xero Me App is a receipt scanner for small businesses. It speeds up expense claims and reimbursements process by adding convenience and eliminating paperwork. You and your employees photograph your paper receipts and extract the essential data, then instantly submit your claims – all from a mobile phone. You then quickly review and approve expenses on the Xero Me app, wherever you are that day.
Here’s how to view, edit, and approve expense claims in XeroXero Me is included free with subscriptions that include Xero Payroll and Xero Expenses. As well as submitting expense claims in Xero Me, your employees can manage their work-related admin in the app, too – including seeing their payslips, and submitting leave requests and timesheets. Download the Xero Me app from the App Store and Google Play Store.
Here’s more about Xero MeXero Me is included free with subscriptions that include Xero Payroll and Xero Expenses. As well as submitting expense claims in Xero Me, your employees can manage their work-related admin in the app, too – including seeing their payslips, and submitting leave requests and timesheets. Download the Xero Me app from the App Store and Google Play Store.
Here’s more about Xero MeWith Xero Expenses, you spend less time processing your business receipts and you can easily reimburse yourself and your employees for expenses within the same software – there’s no data entry between separate systems, so all amounts are correct. And having this single, streamlined system means you can manage your expenses, track your cash flow, and make confident decisions on your spending, all in one package.
Find out how Xero Expenses pricing worksWith Xero Expenses, you spend less time processing your business receipts and you can easily reimburse yourself and your employees for expenses within the same software – there’s no data entry between separate systems, so all amounts are correct. And having this single, streamlined system means you can manage your expenses, track your cash flow, and make confident decisions on your spending, all in one package.
Find out how Xero Expenses pricing worksYou just need to set it up once. First, make sure you've upgraded your subscription to include Xero Expenses. Second, complete the set up process on your desktop. You can turn on receipt analysis to allow Xero to upload receipt data into your Xero organisation. Then select which of your accounts you want your team to be able to pick from when creating expense claims. Finally give your team members Expense permissions based on their role.
See how to set up expense claimsYou just need to set it up once. First, make sure you've upgraded your subscription to include Xero Expenses. Second, complete the set up process on your desktop. You can turn on receipt analysis to allow Xero to upload receipt data into your Xero organisation. Then select which of your accounts you want your team to be able to pick from when creating expense claims. Finally give your team members Expense permissions based on their role.
See how to set up expense claimsAbsolutely! Whenever you make a business purchase, use the Xero Me app on your phone to snap a pic of the paper receipt. The app captures the key details in your Xero software, ready for you to make an expense claim there and then. It’s a fast, frictionless way to record your spending when you’re travelling for work.
Absolutely! Whenever you make a business purchase, use the Xero Me app on your phone to snap a pic of the paper receipt. The app captures the key details in your Xero software, ready for you to make an expense claim there and then. It’s a fast, frictionless way to record your spending when you’re travelling for work.
Receipt scanning is just the beginning
See how much Xero lightens your financial admin – whether you’re snapping receipts and claiming on the go, or tracking your expenses over the past month. Everything is easy to use – no accounting experience necessary – with clever tools and automations to keep your small business ticking.
Discover more about expense tracking with Xero
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