Xero’s receipt generator
Looking to make receipts online? Xero’s free tool lets you create professional receipts, no matter what business you’re in. Its automatic calculations and flexibility help save you work and accurately record payments for sparklingly clear financial records.

Edit the receipt generator for your business
Your business name and info go at the top.
Be confident in the calculations
The tool automatically works out the total amount, including tax.
Share with your customers as PDFs
Easily email or print out the receipts for your customers and your own records.
Download the free receipt template
Fill in the form to get a blank receipt template as an editable PDF. We’ll also link you to an example on how to use it.
Why use Xero’s online receipt generator?
This free tool helps you whizz through your sales admin and clearly record the essential details of your financial transactions. You’ll be better able to:
- Track your payments so you know which customers have paid and which you need to chase
- Manage your cash flow with a record of the money coming into your business and the dates payments are due
- Keep your records up to scratch so you’re ready for tax compliance

How to use the receipt generator
Just follow the guidance online, then download the receipt creator PDF. Fill in your business name and contact info, then save the PDF somewhere you can easily find it, like your desktop.
Just follow the guidance online, then download the receipt creator PDF. Fill in your business name and contact info, then save the PDF somewhere you can easily find it, like your desktop.
Include their postal address if you’re shipping them their product.
Include their postal address if you’re shipping them their product.
Document the transaction with a clear description of the sale and prices so you can track your payments.
Document the transaction with a clear description of the sale and prices so you can track your payments.
Add the sales tax rate, if applicable, and the receipt generator automatically calculates the right total price.
Add the sales tax rate, if applicable, and the receipt generator automatically calculates the right total price.
Hang on to each receipt for your business accounting and tax compliance (in case you get audited).
Hang on to each receipt for your business accounting and tax compliance (in case you get audited).
Email them a PDF for their digital files or print them a hard copy.
Email them a PDF for their digital files or print them a hard copy.
The benefits of Xero’s online receipt maker
Make receipts online as part of a quick and efficient sales process. You’ll keep your customers happy by:
Helping your business look professional
Use the same seamless process every time for your business transactions.
Saving time each sale
Spare yourself the mental arithmetic and create receipts with less fuss.
Preventing human errors
Benefit from built-in calculations and always charge the right amount of money.
Organise your business better
Clear sales receipts to keep your financial records organised
High-quality receipts from Xero’s receipt generator help you:
- Track payments so you know which customers have paid (and which ones need chasing)
- Balance your books with a better view of the money coming into your business
- Understand sales patterns – comprehensive receipts can help you monitor the timing and size of your sales over the year
- Stay prepared for tax season with clear records at hand for your tax professional – and in case of any audits
Types of receipt creators for your business
Record cash payments so you keep track of the money coming into your business. Great for a quick and professional sales process.
Here’s a PDF template for cash receiptsRecord cash payments so you keep track of the money coming into your business. Great for a quick and professional sales process.
Here’s a PDF template for cash receiptsGive your tenants proof they’ve paid and help simplify your own financial records with this simple-to-use template.
Check out the PDF template for collecting rentGive your tenants proof they’ve paid and help simplify your own financial records with this simple-to-use template.
Check out the PDF template for collecting rentManage donations for your charity or nonprofit with this template. Send receipts to your donors and keep copies for your records.
Use Xero’s PDF template for accepting donationsManage donations for your charity or nonprofit with this template. Send receipts to your donors and keep copies for your records.
Use Xero’s PDF template for accepting donations
How to choose the best receipt maker
The ideal receipt maker helps smooth your sales process – which is great for customer relations! When choosing one, think about:
Your business type
What kind of receipts do you create most often? If you’re an online retailer you’ll want to send digital receipts easily.
Whether the tool is easy to use
Are the receipts quick to create and fill in? Physical retailers who give customers paper receipts will want easy steps to follow.
If the tool integrates with your software
You can upload all receipts from Xero’s receipt maker tool to Xero’s accounting software, simplifying your record keeping.

Free receipt generator vs accounting software
Choosing the right tool for creating receipts makes a big difference. Is this free receipt generator your best choice right now? Or is it worth upgrading to Xero accounting software? Here are the key differences to help you decide which option is best for your business.
The free receipt maker is a great short-term option
If you’ve just started your business or need a quick fix, create receipts speedily with this simple tool.
Xero accounting software is a robust long-term solution
Make receipts online with Xero accounting software. Xero helps with all your financial admin, including receipts and invoicing.

FAQs on receipt generators
Receipts act as formal records of sales and purchases, so they should include standard information that helps both sellers and customers: names and contact info for the business and customer; transaction dates and times; descriptions of each good or service (for a clear breakdown of costs); the amounts charged and paid (including taxes); and the payment method.
Receipts act as formal records of sales and purchases, so they should include standard information that helps both sellers and customers: names and contact info for the business and customer; transaction dates and times; descriptions of each good or service (for a clear breakdown of costs); the amounts charged and paid (including taxes); and the payment method.
Yes. Receipts created by Xero’s tools are suitable for your financial records and for government compliance, as long as they include the essential details (see ‘What makes a good receipt?’ above). If your business is audited, you can show tax authorities these documents as legal records of your sales transactions.
Yes. Receipts created by Xero’s tools are suitable for your financial records and for government compliance, as long as they include the essential details (see ‘What makes a good receipt?’ above). If your business is audited, you can show tax authorities these documents as legal records of your sales transactions.
You might use text documents or spreadsheets to write up your receipts. But it’ll take you longer to create receipts this way (you’ll need to add your own formulas to your spreadsheets to calculate sales tax and prices, for example), and it’s easy for inconsistencies to creep in. Creating receipts online could therefore be your best choice.
You might use text documents or spreadsheets to write up your receipts. But it’ll take you longer to create receipts this way (you’ll need to add your own formulas to your spreadsheets to calculate sales tax and prices, for example), and it’s easy for inconsistencies to creep in. Creating receipts online could therefore be your best choice.
Yes, Xero’s receipt generator can record part of a payment. Near the bottom of the receipt, enter what your customer has paid (‘total paid’) and the amount they are yet to pay (‘balance due’) will automatically be calculated.
Yes, Xero’s receipt generator can record part of a payment. Near the bottom of the receipt, enter what your customer has paid (‘total paid’) and the amount they are yet to pay (‘balance due’) will automatically be calculated.
Upgrade to Xero to boost your small business
The receipt generator is a great quick fix – but an upgrade to Xero software can help your long-term accounting needs. Xero’s advanced features let you quickly turn quotes into invoices, offer online payment options, send receipts once invoices are paid, and breeze through your financial admin.
- Connect your bank and manage your cash flow
- See which customers are yet to pay, and send them automatic reminders
- Accept payments in multiple currencies

Disclaimer
Xero does not provide accounting, tax, business or legal advice. This template has been provided for information purposes only. You should consult your own professional advisors for advice directly relating to your business.
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