Help your clients work anywhere with online accounting
Accountant & Bookkeeper Guides
5 min read
As their trusted advisor, you’re in a great position to give your clients valuable advice on technology that will help them be more efficient, and allow them to access their important financial data even when they’re stuck at home during the typhoon season.
Work anywhere with online accounting
When the weather turns bad in Hong Kong, how does that affect your clients and how you work with them? The storms can impact your practice and your clients’ businesses for days or even weeks. In order to minimise the downtime to your clients’ operations, you’ll need to start thinking about online technology that helps them keep their businesses running smoothly, as well as let you continue to engage with them to keep the relationship going.
An important part of your clients’ businesses that cannot afford any downtime is their accounting function. When they’re unable to invoice their customers on time, they get paid later. They also need to understand how much money they owe, and how much is owed to them, so they have a good understanding of the real cash flow in their business.
As their trusted advisor, you’re in a great position to give your clients valuable advice on the online accounting technology that will help them be more efficient, and allow them to access their important financial data even when they’re stuck at home.
Eight benefits of online accounting software
Online software has several advantages:
Your client can access their accounting data through any device with an internet connection. This means they get any financial data they need even if they’re not in the office, and you - as their accountant or bookkeeper - can work on their business accounting anywhere as well.
Financial data is sent automatically from your clients’ bank account into the online accounting software. This means you spend less time chasing your clients’ for information.
You have instant review of customer data and information, such as cash flow.
You can use powerful tools and applications to process accounting data in less time.
It’s easy for all of your team to use and collaborate, including with your clients.
It can grow as your clients' businesses grow. More users can be added to the account without extra charges, and your client can control what data each user can see.
There are no more worries about outdated software, IT costs or server outages.
You pay on a simple subscription basis, paying only for the services your clients need.
This summary will help you explain the key benefits of online accounting to your clients. Online accounting will give them fast access to the information they need to make smart business decisions – from anywhere, at any time, whatever the weather!
In the event of a natural disaster like an office fire, your clients won't lose any work time if they use online accounting software.
World-class security and total control
Asking your clients to move from the desktop to an online accounting software is a huge request. One of their main concerns will be the security of their financial data.
This is a natural concern, but the cloud is one of the most secure ways to store information. That’s because no data exists locally – it's all online, protected by powerful encryption.
This is a much safer method of storage than keeping data on a local hard drive. Think about the following scenarios:
Stolen or lost laptop
With online accounting software, if your client were to lose their laptop, their accounting information would still be completely secure as all the data is stored online in secure servers. The loss of the laptop would be an inconvenience and nothing more. But losing a laptop installed with traditional accounting software and data could be disastrous! You can also regain access to your accounting data instantly by logging in on another device. No time is wasted!
In the event of a natural disaster like an office fire, your clients won't lose any work time if they use online accounting software. Their data will be safely stored online, so they can access their accounting information via the internet. On the contrary with traditional accounting software, their data may be inaccessible for days or even weeks. This means your client could miss out on a business opportunity, or lack accurate data to make an informed business decision.
Computers, as with any electronic device, are susceptible to malfunction. Hard drives can stop working, operating systems can crash and software can be infected with bugs, and of course, you’re dependent on human effort to trigger the backup on a regular basis! It's vitally important to backup frequently, so you can restore to a previously 'saved point' if necessary. In the cloud, this is done for you automatically – you don't have to lift a finger! But with traditional accounting software it's you – or your IT team – that has to remember to make regular backups and keep your data storage secure.
Using cloud accounting software puts you and your clients in control. They can decide who has access to view their data, and they control each user's level of access. The cloud really is the safest place for your clients' accounting data. Learn more about Xero’s secure data protection here.
Working better together with your clients
Businesses move fast these days. It's vital to use online technology if you want to keep up, because it allows you to work together with your clients, teams and advisors.
The result? The chance for you to truly partner with your clients to provide high-quality, real-time service. This will help your clients become more productive and efficient – and they'll thank you for it.
Sign up to our free online webinar
Our Xero Senior Account Manager, Charlie Lam, shares how an online accounting platform like Xero can help your clients’ businesses run smoothly throughout the year, whatever the weather. Come meet Charlie at our Introduction to Xero webinar, where you can learn more about Xero, ask any questions you have, and watch a live demo of Xer. It’s free!