See which Xero project management software is right for you

Xero Projects or WorkflowMax? Compare Xero’s two online project management apps and see which one best fits your needs.

Two employees discuss a project they’re working on while climbing the stairs at their office.

Stay on top of projects with Xero Projects or WorkflowMax

Whether you’re planning projects, capturing time and costs, sending invoices, or monitoring progress, the right project management software is essential. No matter your business size or industry, Xero has you covered. Choose from Xero Projects or WorkflowMax.

The Xero Projects screen shows an overview of financial budgets and job costs, and allows time tracking on a mobile device.

Xero Projects

A streamlined project management app for smaller businesses, from sole practitioner to mid-size.

  • Simple financial budgets and oversight, intuitive time tracking, and easy entry of job costs with one Xero login
  • Well suited to consultancies, professional services, trades, and low-complexity construction businesses
  • Focuses on the financial side of project management
  • Sits within Xero and integrates fully with your Xero workflows
  • You need to be using Xero
  • Set basic user permissions
  • Links to Xero contacts
The WorkflowMax screen shows the job and task manager, while the mobile app allows you to manage jobs on the go.


Project management for any business size with more advanced needs.

  • Plenty of customisation, powerful financial analysis, and end-to-end control of your projects and your team
  • Suited to a broad range of industries
  • Provides end-to-end project management
  • Integrated with Xero invoices and bills
  • A stand-alone product; you don’t need to be using Xero
  • Set granular user permissions down to task level
  • Has its own built-in lead and client information manager

Not sure which to pick?

Try both project management apps and see which works best for you.

New to Xero? Try Xero Projects free as part of a 30-day Xero free trial.

Add Xero Projects to an existing Xero subscription and it’s free for one month for any number of users.

Try WorkflowMax free for 14 days.