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Getting ready for New Zealand Payroll in Xero

We’re getting ready to bring New Zealand Payroll in Xero to life! Soon we’ll be offering a seamless online payroll and accounting experience for our New Zealand customers.

Changing payroll software is a big decision, so we want to share details on what you should expect. This will make it easier than ever for you to process your payroll, stay compliant, pay your employees and report to the Inland Revenue.

Integrated accounting and payroll

With New Zealand Payroll in Xero, information from payroll seamlessly flows into your accounts – eliminating manual data entry and processing. In short, it’s designed to help make running your business easy.

We’ve built beautiful, smart payroll that’s easy to implement and can be used from anywhere. We’ve designed the experiences for businesses with less than twenty employees. If you work with your accountant or bookkeeper they can be invited in to manage payroll for you. Or you can invite someone in to manage payroll without seeing the rest of the business financials.

 

New Zealand payroll overview

 

New Zealand Payroll in Xero features

New Zealand payroll supports Small & Large employers for Inland Revenue reporting & filing obligations. You can also:

  • Save time and increase productivity when payroll and accounting software work as one. You’ll decrease the amount of time spent on data entry. Payroll journals are automatically created on the general ledger when posting the payroll.
  • Relax with the peace of mind that Xero automatically looks after tax calculations for you. Built-in Tax, ACC, Student Loan, Payroll Giving & ESCT calculations. Updates to New Zealand payroll regulations and tax rate changes are handled automatically so you don’t have to worry about staying compliant.
  • Manage KiwiSaver details including employee eligibility, employee & employer contribution rates, opting out and contributions holidays.
  • Electronically report your payroll information with the Inland Revenue. Your reports are created, pre-populated for downloading and upload to the Inland Revenue with ir-File including KiwiSaver, Additional & Voluntary Student Loans and Child Support.
  • Create unlimited and flexible earnings, deductions, including Payroll Giving, and reimbursement types to meet the needs of any business. No limits on the number of pay calendars you can create so you can easily have multiple pay frequencies to suit your business needs.
  • Manage Statutory Deductions for Child Support, Court Fines, MSD Repayments and Inland Revenue Arrears.
  • Download your bank’s payment file for ease of upload into online banking to pay your employees. Email your employees their payslips to give them instant access to their pay details.
  • Easily and accurately accrue and record employee holidays and leave accruals including managing leave entitlements for individual employees. Manage statutory leave types including Holiday Pay (8%) and unpaid parental leave types.
  • Invite employees to access pay history, payslips, view leave requests and request new leave via the employee app without seeing the business or payroll financials. Available online via the web on release along with iOS and Android phones shortly afterwards.
  • Collaborate with your accountant or bookkeeper on payroll. Allow them to manage payroll on your behalf by giving them the Payroll Administrator user role.

This is just the beginning. You’ll see constant enhancements, improvements and features being made available as we get your feedback and strive to make it smarter and more powerful. If you’re using the current ‘Pay Run’ feature you’ll be able to continue using this if you wish. Any new businesses will not have this option available to them from Wednesday 4 March.

And if Payroll in Xero does not meet the needs of your business we recommend selecting one of our payroll partners from the Add-on Marketplace.

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Reflections on Xerocon, desktop data amnesty

Apparently the true measure of any conference that claims to be worth its salt these days can be quickly discerned by weighing both the quantity and colour of the social media chatter the following day. Indeed, judging from the large number of “Post Xerocon Blues” tweets that peppered my timeline twenty-four hours after Xerocon London 2015 had closed its doors, our UK conference seemed to have very much hit the spot for a good many of our 800 attendees this year.

In barely more than two years, Xerocon London has grown to become what I believe is now the UK’s largest gathering of its kind, eclipsing the mainstream accounting industry bodies’ annual conference circuits, nevermind those of the accounting software industry.

Alongside some great guest speakers, forty-odd exhibitors and sneak previews of coming product updates to Xero, the bigger news items that featured this Xerocon were the UK launch of our new Payroll in Xero, the accelerating pace with which the UK banking community is now attaching itself to our platform with news of our new technical partnership with Metrobank, our desire to support our UK Partner community in telling the cloud story and the growing incidence of Sage and Quickbooks customers choosing to migrate to the cloud with Xero.

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Capture billable hours with Time Tracker by eBillity

Tracking hours for clients and projects image00is a critical function of any business. Service based companies need to track hours for purposes of invoicing. Product based companies need to track employee hours to ensure payroll accuracy. The right time tracking software will help you maximize your client billings and reduce administration time in the payroll process. This will result in higher profits for your business. Time tracking software can also give you insight into your staff by measuring employee productivity and profitability.

Time Tracker by eBillity is a mobile time tracking solution designed specifically for teams. It offers a workflow where employees login to Time Tracker to record time for clients and projects. Time entries are submitted to you (the admin) for approval. Once approved time entries can be converted into branded invoices and emailed to your clients.

Time Tracker offers many apps to help your team track time. For office staff, time entries can be made from the office via the web app, desktop widget or Outlook add-in. For staff on the go, time entries can be made from the mobile app that is available for iPhone/iPad, Android and Windows Phone.

Time Tracker also supports the Stripe payment gateway to help you get paid faster. Easily export invoices and payment information to Xero. Most importantly, Time Tracker helps you measure the success of everything you do with productivity and profitability reports for employees, clients and projects.

Who is it for?

Time Tracker is designed for professionals looking for a mobile and flexible time tracking solution. Attorneys, Engineers, Architects, Accountants and Business Consultants, in particular, have found Time Tracker an excellent way to manage billable hours.

How Time Tracker works with Xero

Time Tracker allows admins to connect to their Xero account. Once connected to Xero, the admin can sync contacts and inventory items. Employees then log time against contacts and inventory items inside of Time Tracker. Invoices can be generated from time entries and exported to Xero. Payments, credit/debit adjustments, refunds and finance charges captured in Time Tracker are also exported to Xero.

Where you can use Time Tracker

Time Tracker is available globally and with several plan options.

Sign up to try Time Tracker

Xero small business customers receive a 30 day free trial and Xero Partners receive a 1 year free trial.

 

 

Five tips to create sales quotes that get accepted

Small businesses win work by using sales quotes (also known as price quotes). Yet they often don’t realise that how they prepare and create quotes can cost them business. Many lose revenue by not following up on quotes or turning quotes around fast enough.

According to a recent US survey, the number one financial challenge of small businesses is cashflow and getting paid.* Getting on top of the quoting process can reduce the number of days to acceptance, which reduces the number of days to getting paid and improves your cashflow.

So, getting on top of your quotes make a real difference. Xero’s Head of Accounting, James Solomons, offers the following tips to help you prepare and create quotes that get accepted:


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Celebrating our partners: Xero Awards London

Last night we enjoyed an evening of dinner, dancing and decoration at the Xero Awards in London, celebrating the success of our partners in 2014.

Nineteen awards were presented across the evening, from our Regional Accounting Partners of the Year, right through to the Most Valued Professional, Add-on Partner of the Year and the Overall Accounting Partner of the Year.

Xero Awards room

A huge congratulations to all of our winners! 

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Xerocon London 2015 – day two highlights

We welcomed our guests back to Xerocon day two after a big night of celebrations at the Xero Awards, acknowledging the success of our high achieving partners.

Branding your practice

Rita Clifton, chair of BrandCap, opened day two with why branding is so vital in the digital age. Successful branding is about being clear about who you are and what you stand for, communicating that in all that you do, and employing people who stand for what your brand stands for. “It helps if the CEO isn’t an idiot… they’ve got to epitomise who the brand actually is.”

“A brand is more than packaging and labelling,” she said. “It’s the substance that lies beneath.”

Rita Clifton Xerocon 2

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Xerocon London 2015 – day one highlights

More than 800 accounting industry professionals rolled into Battersea Evolution this morning for Xerocon London 2015, the UK’s largest fintech conference. Attendees arrived from far and wide – New Zealand, Australia, and the US, as well as all across the UK. Many rolled in on our awesome Xero shuttle bus, and some even arrived in our Xero black cab… though it’s no longer black!

xero black cab

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UK Payroll in Xero is coming bringing seamless payroll and accounting

Earlier this year we gave you a preview of our work on building out RTI-compliant UK payroll software. Now, we’re getting ready to bring UK payroll in Xero to life to offer a seamless online payroll & accounting experience for our UK customers. We know changing payroll software providers is a big decision, so we want to share details on what to expect.

Taking the pain away from small business payroll from Xero Limited on Vimeo.

Payroll in Xero is designed to help make running your business easy. If you work with your accountant or bookkeeper they can be invited in to manage payroll for you or invite someone in to manage payroll without seeing the rest of the business financials. Integrated accounting and payroll is inevitable. Information from payroll seamlessly flows into the accounts – no more manual data entry, no more manual processing. The way it should be.

UK Payroll in Xero

We’ve built beautiful, smart online UK Payroll for businesses and their advisers that’s easy to implement and easy to use from anywhere. We’ve designed the experiences for businesses with less than twenty employees.

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Notifying you about notifications

Today’s release introduces a new notifications framework to Xero – a new way of keeping you up to date about what’s happening from within the application.

With more features being added to Xero every month, and with the features we’ve got in the pipeline, there will be more opportunities to send updates to you – and to your advisor. We’re keen for Xero to “work while you sleep”, automating many of the mundane and repetitive aspects of running a small business. As we do more of this for you, we also want to keep you updated.

We figured this required a rethink about how we provide you with these updates.

Previously, updates have been provided through the notifications inbox; every now and then you’ll see a small red circle letting you know there’s a new update to read about.

Typically these updates tell you about a new product release, or about a bank feed’s status. To read the notification you need to click on the inbox icon, access the list of notifications and click on one to read it. Put another way, you have to stop what you’re doing to see these updates.

Notifications 2.0

Our vision is simple: to have a single notification engine that supports all our applications; not only Xero, but our mobile and practice offerings as well.

Today’s release is the beginning of that journey.

Updates are signalled in the same way: via a small red number on top of the inbox. Instead of needing to go into the inbox, you click on the icon to display a drop-down menu that sits “on top” of whatever you’re working on. You don’t need to jump into a new screen to read the update. Watch the video below to find out more.

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Getting ready for Xerocon London 2015

We’re getting ready to host the UK’s biggest fintech conference, with over 800 attendees and an amazing line-up of keynote speakers.

Xero UK managing director Gary Turner is down at Battersea Evolution the day before Xerocon London 2015 kicks off, with a summary of what to expect over the next two days. Check it out here: