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Get ready to make the switch to new reports

Posted 4 months ago in Product by Tory Anderson
Posted by Tory Anderson

It’s been a big year for reporting at Xero. We released a stack of exciting new features, introduced some brand new reports, and announced that we’re retiring the older versions of reports on 31 July 2023. As the deadline to switch gets closer, it’s a good time to reflect on what we’ve delivered and give you a sneak peek at what’s coming next.

If you haven’t made the switch to new reports, we urge you to start moving your work across now, so you have plenty of time to get used to them before the older versions are retired.

The biggest reporting releases this year

This year, we’ve been able to deliver an average of three new features a month — a pace unheard of a couple of years ago, when we had yet to start the latest upgrade of our technology. 

When prioritising work, we listened carefully to longstanding feature requests, votes in Xero Product Ideas and suggestions from our partner communities. Some of the highlights include:

  • new features like the ability to add notes, switch to compact view, and enjoy sticky horizontal and vertical headers as you scroll
  • beautiful visualisations, including charts in Top Customers and Top Vendors reports, and variance columns with red and green arrows
  • new reports, including the Management report pack with a new Executive Summary report, as well as Top Suppliers (Top Vendors in the US), Top Customers, Quotes, Purchase Orders, and Customer Credit Limit reports
  • more enhancements including better comparison periods, one-click access to custom reports and common formats, automatic grouping of account codes, and changes to the way dates are displayed in tracking columns
  • a new tool to help you bring saved layouts across to new versions of Profit & Loss, Balance Sheet and Budget Variance reports

More reporting features on the way

We know there’s so much more you want to see in reports. The good news? There are plenty of features that we’re working on now that we can’t wait to deliver to you soon.

Roadmap with signposts for now, next and later.

Coming soon

We’re adding to our extensive range of reports, with new versions of the General Ledger Summary, General Ledger Detail, and Journal reports on the way.

Our new Bank Reconciliation report pack is also on the way in the coming weeks. You’ll be able to add reports from the pack to the new Management report pack (or your own custom report pack), as well as choose which columns to display in your reports.

Other updates coming soon include:

  • the addition of the Cash Summary report to report templates in Xero HQ
  • the ability to set global preferences for all reports in your organisation
  • the option to show original currency amounts in transactional-style reports
  • removing tracking columns that don’t display any data from your reports
  • changing the way you use ‘Current’ columns in our Aged reports

Coming next

Once we wrap up that work, we’ll get started on some new reports and enhancements we know you’ve been waiting for. These include:

  • brand new Current Financial Year by Month, Bank Summary, and General Ledger – Exceptions reports
  • translating Profit & Loss, Balance Sheet and Budget Variance reports into foreign currency
  • filtering tracking categories and comparing them side-by-side, without going into the layout editor
  • using a budget selector in the Budget Variance report, without going into the layout editor

Coming later

After that, we’ll turn our focus to creating Tracking Summary, Budget Summary, and improved Foreign Currency Gains and Losses reports.

What to expect after July 2023

You’ll have access to older versions of our reports until they are retired on 31 July 2023. But there are some reports that won’t be retired on this date, as we are upgrading them in a different way or at a later date. Here are the reports and features that won’t be retired in July 2023:

  • Budget Manager
  • Business Activity Statement/GST/VAT/Sales Tax Return and Reconciliation reports
  • Expense Claim Summary report
  • Pay Run Summary and Pay Run by Employee, Pay Item and Pay Type reports (global organisations only)
  • Reporting API

It’s time to make the switch

The best way to make sure you’re prepared for the retirement of older reports is to start moving your work across now. We’re here to support you during the transition in a number of ways, including:

  • our layout importer tool in Profit & Loss, Balance Sheet and Budget Variance reports, which helps you bring saved layouts across to new versions
  • product tours in some of our most used reports, which guide you through the new layouts and settings
  • a tips and tricks panel in our most used reports, with support articles, how-to videos and a feedback button that will send your thoughts and ideas directly to our product team
  • listening to your Xero Product Ideas and giving you a hand when you need support in Xero Central

We know our suite of reports are one of the reasons you love Xero so much, and we’re proud of what we’ve achieved so far. We’re confident that the continuous changes we’re making will help us reach our vision of being the most insightful and trusted small business platform.


November 23, 2022 at 3.20 am

this is all great but when are you going to introduce multi tiered pricing to help individualise the price lists outside of discounting the 1 set price list?

Mike Loughton
November 25, 2022 at 7.46 pm

You are right when you say….
“We know our suite of reports are one of the reasons you love Xero so much”
However the new reports are nowhere as user friendly, easy to use, or aesthetically pleasing as the original report formats.
I would like Xero to keep the old report formats.
Otherwise we are NOT going to love the Xero product any more.

Rob T
November 30, 2022 at 9.42 am

What’s so good about the new reports?

The layout is harder to read. The additional space makes it harder to track horizontally.
I could view the P&L on one screen – not anymore. I much prefer the old compact format.
It’s much slower to render the report. P&L can take over 10s compared to sub-second.

Please don’t turn off the old reports until the new reports match their speed and simplicity.

December 8, 2022 at 1.04 am

The new formats are significantly inferior, especially on a phone or tablet. Disappointed to to have to take a backward step.
Reports period entry is complicated and painful. Old version worked well. Please revert to existing.

Suresh Chovatiya
December 28, 2022 at 6.54 pm

The older reports are very user friendly and easy to understand. Also it gives the correct comparative periods to choose as well as the period end period correctly works.

However the new reports are not as user friendly, easy to use, or aesthetically pleasing as the original report formats. Also it doesn’t give the correct option to choose for comparisons with the prior period. i.e P&L or Balance Sheet, Bank Reconciliation summary etc.

I would like Xero to keep the old report formats until it matches the newer report packs.

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