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Xero to acquire Planday to simplify workforce management and compliance

Posted 3 years ago in Advisors by Steve Vamos
Posted by Steve Vamos

Today we’re pleased to announce that Xero has agreed to buy Planday, a workforce management platform that will help us deliver on our purpose to make life better for people in small business, their advisors and communities around the world.  

Planday integrates with Xero, other accounting solutions and third-party workforce-related apps, to deliver a real-time view of staffing needs and payroll costs, alongside key business performance metrics.

Planday helps to address the changing nature of work, with employers and employees increasingly adopting flexible arrangements.

At the same time, employers’ compliance burden is growing, creating the need for tools to manage workforce flexibility and regulatory compliance, accurately calculating wages, which are often their biggest expense.

Welcome, Planday

Founded in Copenhagen, Denmark, in 2004, Planday serves more than 350,000 employee users across Europe and the UK. Its product is available in 14 languages, and it can be tailored for new regions.

Planday will operate as a Xero subsidiary and continue to focus on serving small and medium businesses and enterprise customers. Following the acquisition, we will work closely with Planday to expand its presence into other markets where Xero operates, supporting Xero’s long-term growth plans.

A time saver for employers and employees

Planday relieves business owners of one of their most time-consuming tasks: adjusting rosters and tracking employees’ time. Workers enter their availability, swap shifts and record hours through a mobile app. 

Employers and employees can stay in touch through Planday’s chat function and messages can be broadcast to an entire team. As a messaging app, Planday modernises shift work and enhances flexibility. 

Planday also simplifies compliance. It identifies employees by pay category, logs accrued leave, calculates overtime, and generates supplemental payments – while ensuring wages are updated to reflect local regulatory compliance. 

Planday and advisory

Planday is a powerful platform when combined with Xero or other accounting and business solutions. It can deliver a real-time picture of labour costs versus key operating metrics such as revenue. This allows a business to adjust staffing levels as trading conditions fluctuate, and gives advisors greater insight into a client’s operations. 

Planday also supports advisors’ compliance needs by creating a data trail for the related bookkeeping and HR services they provide to clients.

As always, Xero will remain committed to encouraging and supporting an open ecosystem that prioritises customer choice, allowing them to select the solutions that best suit their needs.

We anticipate small businesses will play an important role as the global economy emerges from a challenging period. If we can make life better for our customers, the benefits have the potential to extend well beyond small business to their families and communities. We look forward to working with Planday on this mission today and in the years to come.


anthony farrugia
March 6, 2021 at 2.15 pm

Good afternoon.

As per the media reports Planday has been acquired by Xero.

In review of the features planday has on offer when will it be tailored for the Australian Market?
What will be the pricing structure ,in review of website their is no price in AUD $ ?
Will it intergrate with Xero Payroll seemlessly ?
When will it be able to be used for the Australian market?

Beeny Atherton in reply to anthony farrugia Xero
March 11, 2021 at 11.22 am

Hi Anthony, thank you for your comment and your interest in Planday. We don’t currently have an AU integration but following the acquisition, we will work with Planday to expand its presence into other markets where Xero operates.Integrations of new businesses do take time but we will provide updates as Planday expands and what local pricing will be at that time. When Planday enters one of Xero’s new markets, we will have a seamless integration with Xero payroll that will include support for local compliance and awards. I hope that answers all your questions. Thanks!

March 16, 2021 at 9.55 pm

Hi there,
Now that you have acquired Planday, will it be possible in the future to use Xero Payroll in Denmark, once you have developed an integration between the systems in your current markets?

Beeny Atherton in reply to Sebastian Xero
March 25, 2021 at 10.34 am

Hi Sebastian – there is no change to our focus on our existing markets when it comes to Xero’s cloud accounting products in the near term. However, we do continue to evaluate where we can extend our geographical presence beyond those markets. Thanks for your comment.

Michael Tedman
March 17, 2021 at 3.04 pm

Well done Xero !!

We are super excited to see this add on software help clients manage employment needs.. we can already think of so many clients that have been asking about a solution such as this 🙂

Looking forward to hearing more updates as to when Planday will be integrated to Xero?


I Count Beans

Beeny Atherton in reply to Michael Tedman Xero
March 18, 2021 at 3.11 pm

Hi Michael, we’re so pleased to hear that you are excited about this news – we are too! And we will certainly be sharing more news as we work with Planday to expand its presence into other markets where Xero operates. Watch this space!

Tony Fitzgibbon
June 9, 2021 at 9.26 pm

Would it be possible to re-establish the live bank feed to Irish Banks that has been lost since January due to Brexit?

Beeny Atherton in reply to Tony Fitzgibbon Xero
June 15, 2021 at 9.33 am

Hi Tony, we are actively looking at alternative ways to resume automated bank feeds for customers in Ireland and will be in a position to update customers and partners shortly. We understand this is frustrating for those affected and can only apologise for the inconvenience.

Belinda Chinnery
October 11, 2021 at 3.59 pm

Has there been any update to when this will be available in Australia?

Joanne Tait in reply to Belinda Chinnery Xero
October 15, 2021 at 2.54 pm

Hi Belinda,
Thanks for your interest in Planday. We’re continuing to make steps to bring Planday to Australia – stay tuned!

April 14, 2022 at 11.54 pm

Is there any update on Australia intergation? Any chance the cost of this can be included in the normal monthly Xero subscrition as it is great but out of reah of many small businesses in current times. Clearly based on what I would convert the Euro prices to Aus dollars.

Kathy Doro
July 21, 2022 at 8.30 pm

Is Planday in Australia yet?

Xero in reply to Kathy Doro Xero
July 21, 2022 at 8.53 pm

Hi Kathy, Planday is still only available for our UK customers and partners. We will announce when it becomes available in other regions. Thanks for your patience.

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