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Mileage in Xero Expenses is now in open beta

Posted 1 year ago in Advisors by Xero
Posted by Xero

Mileage in Xero Expenses is now in open beta and available to all partners and their clients using Xero Expenses. 

By allowing you to easily capture and record mileage claims, this new feature in Xero Expenses means you can be reimbursed faster. 

The open beta allows us to work collaboratively with you to continue building a feature that saves you time and solves your expenses problems.

The key features

Mileage in Xero Expenses eliminates all the common pain points associated with this process. Join the open beta today to:

  • Submit on the go and capture mileage expenses as they happen
  • Better manage cash flow and plan ahead with real time visibility
  • Gain visibility with a clearer view of spending by account and employee.

Xero chief product officer, Anna Curzon, announced the mileage feature at Xerocon London 2019 saying:

“Last year we released Xero expenses which made it simple for employees to submit and be reimbursed for their business expenses – we eliminated the need to keep receipts. Yet a large proportion of expense claims in the UK are for mileage and fuel. So we’re giving employees the ability to submit a mileage claim. 

“Employees will simply input their distance travelled, on the Expenses app or the web. The claim value is then calculated based on the rate per mile offered by the employer.”

Getting started is easy

To join the open beta, there’s no need to register your interest and no waiting list. 

If you’re already using Xero Expenses you can activate this feature by simply going into the Expenses settings within Xero. Once this is done, all employees with access can add expense and mileage claims using the ‘New expense’ button. 

For clients that are new to Xero Expenses, setting them up is painless with the mileage feature  now part of the normal set up flow. 

Join our webinar

If you’re a partner who manages clients that could benefit from Xero Expenses, then make sure you join our interactive webinar. 

Our experts will walk you through the new mileage feature showing you how you can snap receipts, capture mileage and track expenses on the go – saving you time and money. 

Register for the webinar now.


Aaron Ferguson
February 7, 2020 at 7.06 am

Hi there, does this system allow you to split out mileage claims between advisory fuel rates and mileage allowance rates, for the purposes of claiming VAT?

Steve Shaw
May 6, 2020 at 2.49 am

Seconded. Need to be able to capture VAT for mileage in the UK. Need to split the rate between VAT-able and non VAT able elements according to the advisory fuel rates otherwise this is a useless feature for me.

Beeny Atherton in reply to Steve Shaw Xero
May 6, 2020 at 11.09 am

Hi Steve, thanks so much for the feedback – I will pass it on to my team.

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