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Xero Workpapers gets a tune-up

Posted 2 years ago in Product by Guy Alexander
Posted by Guy Alexander

Preparing workpapers in Xero just got easier, and 2019 promises more fine tuning so it’s a smooth ride to the finish line at tax time. Xero Workpapers gets heavy use at the busiest times of the year, so we expect these tweaks to help compliance tasks run sweetly.

Faster approval for partners with just one button

It can be irritatingly time-consuming to open and approve each and every workpaper if there are a large number for your client. Now there’s no need go into each individual workpaper to approve a pack. If a staff member is assigned as a ‘partner’ on a workpaper pack, they have a streamlined and time-saving option to approve all workpapers and associated workpaper lines with just a single approval button.

Speedy trial balance import

Often the trial balance is imported multiple times in the course of producing the work for the client. It can be cumbersome and frustrating to have to navigate away from what you’re currently doing to see when data was last imported and to re-import data.

So we’ve added a new Import button in the workpaper list and individual views to save time and effort when re-importing. You can now also see the date when the trial balance was last imported, which lets you check how up-to-date and accurate the trial balance is at any point in time.

Enhancing workpapers with hyperlinking

Typically other documents  – sometimes a large number of them – need to be attached to a workpaper as supporting evidence. Now, there’s no need to put on the brakes while you download a web file to your computer and then upload it to the workpaper pack. Xero’s made it cruisy by adding the option of pasting in a link to any document that’s stored on the web, whether it’s a PDF in Dropbox, a Google Doc, or a Microsoft Excel 365 spreadsheet. This also gives you the power and flexibility to add custom workpapers and calculation sheets from different sources to a pack.

Checks against prior period balances

It hasn’t been all that easy to see the balance of a particular account for the last financial year. But now, the prior period balances flow through to the main screen of the workpapers pack so you can see them at a glance and sanity check the numbers for the following workpapers:

  • Bank reconciliation
  • Accounts receivable
  • Other current assets
  • Inventory
  • Fixed assets
  • Non-current assets
  • Accounts payable
  • Other current liabilities
  • Non-current liabilities
  • Loans
  • Investments
  • Shareholders’ current accounts
  • Equity, capital, accumulations
  • Intangibles

Deleting custom workpapers

And finally, something we overlooked when we provided the ability to create a custom workpaper – they can now be deleted if necessary. Make it easy to tidy up workpaper packs using this update.

That brings a bit of a wrap to the current releases to workpapers, we are expecting everything to be deployed by early January 2019. We’re working on what’s next and look forward to bringing more value to our partner products in 2019.


Timothy Munro
December 12, 2018 at 2.24 pm

Thanks Xero for these well needed updates!

Guy Alexander in reply to Timothy Munro
December 21, 2018 at 7.51 am

You are very welcome Tim, hopefully, this brings a bit of Christmas joy to some of our heavier users of workpaprs. More to come – watch this space 🙂

Luke in reply to Guy Alexander
March 5, 2019 at 9.45 pm

When will the hyperlinks bit be published Guy?


March 5, 2019 at 9.45 pm

scratch that. Just seen it!

Melinda Watson
December 20, 2018 at 11.09 am

It would be also amazing to have the Trail Balance in complete format, as a front cover page showing all balances and then a link through to the respective workpapers! 🙂

Guy Alexander in reply to Melinda Watson
February 4, 2019 at 12.27 pm

Hi Melinda, Thanks for taking the time to give us feedback. Have passed this into our product team, watch this space 🙂

Nick Wilkinson
December 20, 2018 at 7.26 pm

Great work team and can’t wait to see these live in the product. Nice to get some Workpapers love!

Guy Alexander in reply to Nick Wilkinson
December 21, 2018 at 7.50 am

Thanks, Nick for the feedback – we are looking forward to Jan when more of this goes live 🙂

Shane Scott
February 1, 2019 at 2.48 pm

Awesome stuff! Super happy to see these improvements.

Is there an ETA on the hyperlinking?

Guy Alexander in reply to Shane Scott
February 4, 2019 at 12.27 pm

Hi Shane – hopefully dropping this week or early next! Few minor speedbumps slowed it down, however, we are pretty excited to get this out the door for our partners!

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