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Payday filing from Xero Payroll in New Zealand

Posted 3 years ago in Xero news by Sue Pak
Posted by Sue Pak

Xero has been working closely with Inland Revenue (IR) and will be payday filing ready, providing a simple way to meet your payroll reporting requirements each pay cycle.

What is payday filing?

From 1 April 2019, employers must send employment information to Inland Revenue every pay day instead of an Employer Monthly Schedule (IR348).

The aim of payday filing is to add Inland Revenue’s information requirements into your payroll processes, rather than it being a separate step. This will help:

  • reduce the steps associated to processing payroll
  • reduce the likelihood of errors when filing and therefore, the chance of incurring penalties

How will payday filing work in Xero Payroll?

Xero has worked closely with Inland Revenue to design a simple payday filing solution that we think employers will love. Here’s a quick demonstration:

  • Payday filing will happen automatically, each time a pay run is completed in Xero Payroll
  • It’s easy to set-up. Xero Payroll admin users will be prompted to confirm their payday filing connection with IR, by logging in and authorising it in myIR. After this, you won’t need to log in to myIR for future pay runs

When will I be able to payday file from within Xero Payroll?

The payday filing feature will be live and available to set-up week commencing 18 March 2019.

Once the connection is established, payday filing will start automatically for any pay runs that have payments made to employees and contractors from 1 April 2019.

Between now and then we are continuing to fine tune the feature and go through beta testing to ensure our product is exactly what you need, when it goes live.

What can I do to prepare?

We recommend joining one of our free ‘Getting ready for payday filing’ webinars. We cover everything you need to know to prepare for the change, with time to answer your questions at the end. You can also go through this preparation checklist.

We’ll be sure to keep everyone posted on our progress via our blog and community forum as we get closer to the live date.

Read more about Payday filing here.


Graeme McInteer
September 6, 2018 at 6.28 pm

Thanks for the nothing post people.
Everybody knows Payday filing is mandatory from the 1st April 2019.
Everybody knows you can actually file using Payday filing now – if your software is up to it.
What everybody doesn’t know is when Xero is going to deliver the capability.

What good businesses want to do is start using the IR’s payday filing system before its compulsory so that they have time to respond and use other methods if problems occur. It’s called risk mitigation.

Everyone’s fear is that the deliver will be delayed like the last delivery of NZ Payroll back in April/May this year. Functionality got ‘left behind’ with that release meaning the Contractor payments functionality didn’t print the Contractor’s Trading Name on their payslip!

Being an IR mandatory process, business don’t want the same sort of rubbish.

So PLEASE, can we a date so that we can plan and have it released in a timely manner so that we can test it in our businesses prior to it being mandatory.

Dina Veljanovska in reply to Graeme McInteer
September 11, 2018 at 4.52 pm

Hi Graeme,

Thanks for your feedback. We understand the importance of releasing the functionality with enough time in advance of 1 April 2019 to aid a smooth transition and are working hard behind the scenes with IR to make that happen. When we have a date confirmed we will be sure to provide an update.

In the meantime, please contact support and register your interest in being one of the first organisations to be rolled on to the new process as soon as it’s ready.


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