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Clock in and out with the new timer for Xero Projects on mobile

Posted 3 years ago in Xero news by Neill Fraser
Posted by Neill Fraser

Keeping track of the time you spend on jobs and projects is vital to ensuring that you maintain reliable records of your work. Record your time poorly – or in a worst-case scenario,  not at all – and you risk leaving money on the table when it comes to invoicing.

With the release of the new timer in Xero Projects for iOS and Android, you can now easily record your time in a few simple taps.

Focus on your work, not tracking it

Because the Xero Projects timer is available right within the mobile app, you can easily clock in and clock out as you begin and finish jobs.

Simply open the mobile app on your chosen device, choose the time option from within the Timesheets screen and select “Start timer”.

Use the timer like a stopwatch; start it, pause it if you need to take a break and resume it when you’re ready to keep working. And, there’s no need to unlock your phone to do all this! Just swipe right on your iPhone or pull down your notification tray on your Android to access your timer while your screen is locked.

Xero Projects for mobile syncs directly with your records in Xero. So you can be safe in the knowledge that all of your time is always recorded accurately. And those back in the office can see time being recorded as and when it happens.

It’s all about visibility

Capturing every last minute on your project work can be tedious. But it’s so often crucial for tracking efficiency and business success. With the new timer for Xero Projects mobile we’re making it easy for you and your staff to focus more on their work, and less on the admin.

To help improve your experience with Xero Projects we’ll soon be releasing support for credit notes to make the invoicing and payments process even easier. We also have some exciting new reporting features. So you can visualise how these chargeable hours you’re recording impact your staff productivity and performance.

Not using Xero Projects for mobile? Get on iOS or Android now!

We love getting your feedback on Xero Projects so please leave us a comment and let know what you think!


Jimmy Gray
June 6, 2018 at 5.19 pm

Is it available in all regions? (US/UK/AU/NZ/GL)?

Neill Fraser in reply to Jimmy Gray
June 7, 2018 at 11.35 am

Hi Jimmy, yes it’s available everywhere on the Apple and Android stores.

June 10, 2018 at 10.12 am

What happens when you receive a phone call whilst the timer is running?

Neill Fraser in reply to Louise
June 11, 2018 at 12.52 pm

Hi Louise, the timer will continue to run until your stop or pause it, exit the Xero Projects application or turn off your phone. No other applications will effect the timer function.

June 14, 2018 at 11.40 am

Great addition to the App. Will make it much easier to keep track of my time.

July 10, 2018 at 5.28 pm

Hi Neill, when will this function be available for Mac desktop? Refer to Harvest’s app for an intuitive, keyboard-invoked benchmark.

Neill Fraser in reply to Greg
August 8, 2018 at 4.36 pm

Hi Greg, currently this feature is only available for iOS and Android. We are looking to build out this feature for desktop but not in the immediate term.

James in reply to Neill Fraser
August 19, 2019 at 3.58 pm

Is the best approach for desktop users to note the start and end time and manually enter the time worked? Or do people pull out their phone to start and stop timers?

Hrm. Harvest costs more than Projects but I think it might suit me better. That’s disappointing, I was excited to simplify things!

August 30, 2018 at 6.23 am


Is there a way that employees can punch in and out once in a day for their shift and that time will be pushed to account for payroll hours as well as hours worked on a specific job (based on the job they clock in to)?

Neill Fraser in reply to Heather
October 23, 2018 at 10.35 am

Hi Heather, unfortunately we don’t offer Payroll synchronisation within Canada currently.

Shari Biggs in reply to Neill Fraser
May 29, 2021 at 2.10 pm

Hi Neill do you offer payroll synchronisation in Australia yet in 2021?

Beeny Atherton in reply to Shari Biggs Xero
June 3, 2021 at 4.08 pm

Hi Shari, we do have an integration with AU payroll but for now only the time for an employee can be pulled through. You may find more information here.

November 8, 2018 at 2.57 am

Hi, will this allow the time of multiple employees to be recorded for projects? due to the nature of our building company, some days we have more employees on site than others. Sometimes some of the employees are only on site for part of the day, while the others are full days.

Will this allow us to keep track of the time for each of those employees for each project?

Neill Fraser in reply to James
November 8, 2018 at 4.28 am

Yes absolutely. You can set up each employee with their own role within Projects and they can record their time using the timer or you can do it on their behalf.

January 29, 2019 at 5.20 pm

Can you interrogate or monitor clock in / out times (as opposed to total hours clocked)? We currently use a clocking system to ensure that staff take their requisite breaks, don’t work unsociable hours etc.

Neill Fraser in reply to Nikki
February 4, 2019 at 10.57 am

Hi Nikki, currently the timer is used to measure time to be recorded but doesn’t not record the actual time the hours are worked.

January 30, 2020 at 9.55 pm

does this have a feautre for time sheets and keeping track of your employees?

Ross Olsen
January 23, 2021 at 11.10 am

How do you connect the timer to a particular project and task?

Joanne Tait in reply to Ross Olsen Xero
January 28, 2021 at 5.05 pm

Hi Ross, when you hit the ‘Done’ button at the top right corner, a new window will open and you’ll be able to choose the project and then the task that you’d like to attach it to. There’s more info in this Xero Central article. Please feel free to reach out to our support team via Xero Central if you need any further help – thanks, Joanne.

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