Following on from our recent post about many of the ways Xero speeds up your workflow, today we’ve made a few more improvements to add efficiency and accuracy to what you do.
Inclusive/exclusive tax settings
Do you sell to both retail and wholesale customers or suppliers? Are some of your sales invoices inclusive of tax and others exclusive? Good news!
Today we’ve added new tax settings at both an organisation level and an individual customer level. This will give greater accuracy when invoicing and more flexibility when dealing with different types of customers (eg wholesale vs retail).
You can now set sales tax defaults for either Sales or Purchases for your contacts in the contact edit screen:
The majority of businesses in Xero transact on a sales tax exclusive basis. But regardless of the basis you can set your business sales tax settings for Sales and/or Purchases in the financial settings page:
- You’ll still be able to change the tax on an individual invoice/bill etc, however the next new invoice will return to your default tax setting (as listed above).
- The contact default tax setting will take priority over the organisational default tax setting.
We’ll be bringing this option to quotes and purchases orders soon. Keep a look out for it!
Displaying more references
People use the ‘Reference’ field in Xero for all manner of things. However, references are often hidden and you’ve got to go hunting to find them. That changes today! On both the bank rec and account transaction page you now get served up a little more detail about the transactions you’re looking at, including document references, payment ribbon references and check numbers.
Find & Match has an updated look to provide more space for additional references:
Account transactions now has the ‘Payment Ref’ column to show anything related to a payment; such as check number and ‘ribbon’ reference. To ensure things aren’t too squashed, the page is now responsive to the size of your browser, so it will grow wider based on the screen real estate available.
Statement balance email placeholder
Email many statements? For your customer to find out how much they owe you, they’ve got to view the PDF. Alternatively, you can manually type the balance into the outgoing email. Bit of a pain, eh?
From today you can automatically insert the outstanding balance of a statement using the new [statement balance] placeholder. The placeholder will be replaced by the balance on the outgoing PDF statement. Slip it into your email templates and let Xero do the work for you.
Find out more about email placeholders in Xero Help.
Remove statements from sending
A few months back we introduced the ability to remove individual customers’ emails when sending out many invoices at a time. This improvement is now available for statements.
So if you’ve selected a few too many customers to chase for payment and want to remove a couple, you no longer have to start from scratch. Simply click the X and the statement won’t be sent.
Check out the release notes for a list of all that is new today.