With this week’s release of Side-by-Side Files we’re making the process of entering data into Xero even easier.
We delivered Files 18 months ago. This was the evolution of our single-ledger strategy. It allows you to collect all the source documents you need, and store them inside Xero next to the transactions they relate to. This changed how our many of our customers managed the documents associated with their business. In fact, we recently reported that more than 26 million files have been stored in Xero, adding more than 900,000 files each week.
By storing your documents inside Xero, and alongside your financial transactions, it makes them much easier to find. It also ensures your records are in one place, making it easier to collaborate with your advisor.
Soon after we released Files, we released the ability to email in Files into an inbox. You can do this from your mobile phone, via auto-forwarding in Gmail or even from a scanner. Once the documents are in the inbox, you can create new financial transactions on the fly, auto-attaching the document as you go. This saves you time by allowing you to forward all your relevant documents into your Xero inbox, and then process those documents when you’re ready.
Extending Files further
With this week’s release we’re making the last bit of that process even easier. Once a file is in your Files inbox, you can create a transaction from the file, and view it side by side as you’re entering the details. It doesn’t matter whether you’ve emailed it in there, or dragged and dropped it into the inbox.
This gives you the opportunity to be even more efficient in the way that you work. You can select a file in your inbox, then create a new bill, purchase order, expense receipt, or a spend/receive money transaction.
When you create the transaction, the file will be displayed alongside the transaction you’re creating. This means you can easily key in the details as the information is right in front of you. The contents of your file appears on the left-hand side of the screen, while your form appears on the right. Hence Side-by-Side Files. We think this is pretty cool – have a look at how it works here:
If you’re an advisor, this opens up yet another way to add value. You can ask your customers to email their documents to the email address in Xero, pick up the documents, and enter the transactions on your customers’ behalf.
It’s like bank reconciliation for your documents.