General ledger integration and other updates to Australian payroll
Seamless accounting and Australian payroll
Since Australian payroll was released you’ve had to deal with the manual process of creating a draft bill to update the general ledger with payroll information. This introduces costly mistakes and makes the process confusing and overly manual. So we’ve fixed it!
From today, transactions from payroll will seamlessly flow through to and impact the general ledger immediately – the way it should be with payroll transactions represented as journals. This impacts the Profit & Loss and Balance Sheet, reflecting the impact of the approved payroll immediately.
We’ve added a new Wages Payable Account field within payroll settings to record the net wages payable amount of each pay run within the journal. This provides you the benefit of keeping your wages payable transactions separate from accounts payable.
Another frequently requested feature is the payroll expense journal. It contains the same transaction information you’re used to seeing within the draft bill. The net wages are not recorded against Accounts Payable but the new Wages Payable account. Reconciling your net wages will now require you to allocate the spent transaction to your wages payable account, instead of a payroll bill.
To assist you in learning the new process, we’ve created a short video demonstrating the change.
A frequent request in Community has been a place to store comments or information for employees. We give you ‘Notes’.
Notes could include information like emergency details, to record important conversations or literally whatever you need. All notes are time and date stamped and only accessible to payroll administrators. We’ll be connecting this area to Files in the future so you can store important documents as well.
Refresh of Australian payroll
You’ll notice a new ‘Payroll Overview’ screen that shows items that need your attention. This is for leave requests or timesheets that need approval or a draft pay runs that need processing. The payroll info bar provides quick links to common tasks like adding a new employee and other useful payroll information.
The first time you use Australian payroll for a new business you’ll notice a setup guide with three steps. These are the minimum tasks that need to be completed before you can process a pay run. Once completed, it disappears. This is the first step on improving the user experience for those who are getting started with Australian payroll. Depending on the complexity and needs of your business you may need to do further setup. To assess your payroll needs we recommend working with one of our Certified Advisors.
The ‘Employees’ screen has also been revamped, with previous employees now being displayed in the ‘History’ section and the introduction of employee search. You can search for employees based on their name, employee group and calendar.
Over the coming months you’ll notice more screens being updated to a newer look and feel. As we update these screens we take the opportunity to make the experience better and iron out as many annoying itches as possible.
Changes to Australian payroll pay runs
In this release we’ve made it easier to manage adjustments to previously processed pay runs by introducing the ability to process a negative unscheduled pay run. This could help you avoid having to revert previous pay runs.
Based on feedback from our July release we’ve delayed changes to prevent the reverting of previous pay runs. We totally understand the need to process adjustments to historical pay runs but there is a balance with this and the need to maintain historical information. Our plan is still to introduce some changes later in the year. There are numerous issues and consequences with the current process that we need to address, whilst still allowing for adjustments to be made. The future changes will make it easier for the vast majority of business who use payroll but still allows for adjustments to be made when required – in different ways, based on the situation. We will be communicating any changes well in advance.
You’ll see future updates to all areas of Australian payroll including the leave application and approval process, employee and organisation setup and the employee view of payroll.
Check out the Australian payroll area on Community to discuss with peers and accounting partners everything Australian payroll related – questions, advice, tips and tricks. If you have suggestions on how to make Australian payroll better then share it as a feature request. You vote on ideas, and we listen. Whether it’s a big idea or a small tweak, we want to hear about it.
Please let us know what you think of the changes released today – we love getting feedback. The good, the bad and the hopefully not so ugly.
For more detailed information about this release please see the release notes.