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Xero Practice Manager – Quick Time Entry Preview

Posted 7 years ago in Advisors by Adam Moore
Posted by Adam Moore

In the lead up to the first release of Xero Practice Manager in mid-June, we’ve been previewing a number of the new features. To date, we’ve looked at:

Today, we’ll preview the new Quick Time Entry capability.

Quick Time Entry allows you to quickly and easily capture billable time without interrupting your workflow, ensuring all your time is captured and visible within WIP. By making time easier to record, you can increase the recovery of time for your billing staff as well as make it easier to manage how time is being used.

As you can see, the new Quick Time Entry makes it easy to capture time for all those small interruptions throughout your day.


Jerry Zhao
May 29, 2014 at 5.01 pm


Crystal Lim
May 29, 2014 at 5.17 pm

This definitely will save up lots of time for employees to enter time sheet directly in Xero. I like this.Looking forward to this new feature

Elizabeth Salter
May 29, 2014 at 5.58 pm

Ohhhhh! I am liking this. Bring it on!

Peter McCarroll
May 30, 2014 at 4.25 am

Nice. The way this is currently implemented you can’t track the time until the end (or you have to estimate at the start). This is still better than having to go somewhere else to add the time, But what would have made it even better is the ability to start the clock and stop the clock, like WFM currently does. In fact, a prompt every time you sign into a new ledger would top it off.

Gayle Buchanan
May 30, 2014 at 6.23 am

Looking smooth, getting bit impatient though … and @Peter was also looking for the stop watch and an excellent idea re the prompt Now that would be innovative.

Jon Jenkins
May 31, 2014 at 4.46 am

Can someone from Xero clarify the above comments from @Peter as I think this is just a misunderstanding and the clock on the new look header will still give you the ability to start/stop time like in WFM? The video is just showing how you can do it using the global search option and this is driven by how you have your settings set up?

This looks great as it gets tiring keep going back to enter time or having to have multiple tabs open in WFM.

Mark Lawton
May 31, 2014 at 10.43 pm

This looks good but really want the timer like in the current version where you can see all jobs and flick between them. What I think would be revolutionary would be the ability to be able to add a time entry without stopping the timer and this would adjust the existing timer automatically. ie You are in the middle of a job and the phone rings and you spend 10 minutes with the person and then go back to the existing job but have not had the time to start and stop the timer. If you could just add a time entry of 10 minutes and tick a button which says “modify time in running timer” or something like that that save heaps of time and clicks.

Chris Spence in reply to Mark Lawton
June 3, 2014 at 8.21 am

@Peter @Gayle @Jon @Mark @Julie – Thanks for all your suggestions regarding the functionality you would like to see for the Start/Stop Timer, we will definitely consider these as part of the redesign. Unfortunately the Start/Stop Timer will not be available in the first release of Practice Manager. Please refer to our FAQ for more detail. As I hope you have seen in the feature previews, we have have taken the time to improve each feature as we’ve redesigned and implemented it. The Start/Stop Timer will be no different.

@Gayle – the wait is almost over! The first version of Practice Manager will go live next Thursday 12 June.

Julie Aquilina
June 2, 2014 at 8.54 am

Yes I agree this looks great but also really want the clock timer like in the current version of WFM. We use that all the time and love it. I think Mark’s idea of being able to add a time entry without stopping the timer and having a button which would modify the running timer would be a big help too.

Dave Gorter
June 8, 2014 at 9.08 pm

Hi Chris, I use the Start/Stop feature everyday and its one of the most important parts of WFM for my practice, is there an ETA on when it will be available again..??

Kirsten Barrie
June 10, 2014 at 12.49 pm

I agree that the start/stop time feature WOULD be helpful as well.

Will the new version still integrate seamlessly with Zendesk and Practice Ignition?

Also, and not sure how many accountants are the same on this: I don’t use WFM for hourly billing & invoicing, just for job/time tracking. *IF* that’s common, then good to keep in mind while developing.

I think the Ad Hoc is new (?) and really like that option.

Chris Spence in reply to Kirsten Barrie
June 10, 2014 at 2.22 pm

@Dave – We expect the Start/Stop timer to be available in the new user interface within the next 3 months

@Kirsten – Yes the new version will integrate seamlessly with Zendesk and Practice Ignition. Adhoc Jobs is an existing feature, we just made it a lot easier to access and use.

Cassandra Scott
June 12, 2014 at 12.49 pm

I’ve only just caught up on this discussion, and have to admit, that I’m extremely disappointed in the removal of the Stop/Start timer in the initial release of PM. I know that you have it flagged for 3 months, but I think you have missed the critical utilisation of this tool. As a bookkeeping practice using WFM, we are moving from job to job on a regular basis, and can have 10+ jobs sitting active at a time (yep… all those phone calls add up). To not have this still available is going to be a retrograde step for us, and I hope that you can speed the 3 months up!

Not often @xero leaves me disappointed with a release. This is one of those rare occasions

Dai Reynolds
June 12, 2014 at 3.22 pm

3 Months is ridiculous to re instate the start/stop timer. All the changes do not compensate for this. Bring back the old WFM.

Chris Spence in reply to Dai Reynolds
June 12, 2014 at 3.28 pm

@Dai – Please contact the Support Team as the new user interface can be turned off on your account until the Start/Stop Timer is ready

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