A month ago in Chicago I was fortunate to attend a cloud conference for a future add-on. As the representatives demonstrated how to move the data from QuickBooks into their solution, it was clear how painful it was – multiple steps, saving of files, finding files, backup required, and validation of the integrity of the systems after importing the data. In contrast, when they demoed the integration (in beta) with Xero, it was simple, smooth and – well – worked as expected. Night and day difference.
As a follow-up, I took the stage, talked about Xero and fielded questions from the crowd. Like most conferences and other speaking events I attend, the first question was, “This is great, I have been waiting for an alternative to QuickBooks and I love your product. But can you migrate my data from QuickBooks to Xero?”. People leaned forward… the room got quiet… and I responded, “Yes. Yes we can. You provide your QuickBooks file, and we’ll provide you a Xero organization with all your data in it.” The huge applause from the audience, to be honest, felt pretty good. (Note: We are talking Quickbooks US only)
QuickBooks conversion has always been regarded as something hard, complicated and almost impossible to do. In July Gene Marks wrote in a Forbes article that “No one’s figured out migration. They may talk a good game, but none of these vendors have really come up with a seamless way to migrate data from your old system to theirs.” Well, Gene we’ve done it and we are working on making it easier and easier every day.
As you might have heard last week in the US press, we announced the release of Xero’s free QuickBooks conversion service. No more manually entering in conversion balances. No more recreation of transactions. No more confusion regarding conversion balance dates – just provide us a file and we’ll do all the rest. It is something that the industry has been waiting for, deemed by some as the last barrier to elevating Xero as THE alternative to Intuit’s QuickBooks in the US.
But what products, versions and data do you support?
Xero’s QuickBooks conversion service can support virtually most QuickBooks using small businesses in the US. Those products include:
- QuickBooks for Windows (version 2007+)
- QuickBooks for Mac (version 2007+)
- QuickBooks Online
Currently we do not support QuickBooks Enterprise, but don’t worry, we’re looking into it. In terms of what data we migrate, we handle almost everything (classes are an example of something that we don’t today but again working towards). Data migration includes:
- Chart of accounts
- Company details
- Contact and items
- Fixed assets
- Invoices and bills
- Invoices & bill payments
- Bank spend & receive items
The new conversion service is only for the US market for QuickBooks US products (sorry Canada!). If you are needing assistance in conversions for other QuickBooks versions/markets, or for other products, please check out our great conversion partners.
Lastly, the free Xero QuickBooks Conversion Service will migrate your QuickBooks data for your current plus prior fiscal year. This allows you to be completely up-to-date on your current fiscal year and have the necessary data to compare to your prior fiscal.
When doing a migration, it might be a good time to do a bit of spring cleaning. With the QuickBooks conversion, you might want to clean out the workarounds you were forced to use and prep your company file to support your new envisioned processes and workflow with Xero. If you are a small business, talk to your accounting professional to help you with the spring cleaning.
To use the service, email us at firstname.lastname@example.org to get started (or go to our website to learn more). After we receive your email, we’ll ask you to provide us a few details including your subscriber details and your QuickBooks file specifics. We’ll instruct you on how to transfer the file, sit back, relax and we’ll invite you into your Xero organization in as little as 2 hours and up to three business days (it depends on the current load within the conversion service).