Harvest – less time tracking and more time doing

Harvest Add-on Partner

The Harvest team have taken the pain out of tracking time so you can concentrate on the important things. With Harvest, you can track your time from the web, from your smartphone or even from another app. Time tracking is just the tip of the Harvest iceberg though. It also has reports to help you keep projects on time and budget and invoicing that lets you invoice and receive payments online — along with expense tracking.

Who is it for?
Any business that needs to track time could find Harvest useful. It’s popular with creatives, freelancers and small business.

How Harvest works with Xero
Once connected, Harvest creates an invoice in Xero when an invoice is marked as sent in Harvest. You can also manually export an invoice to Xero. Harvest and Xero have slightly different tax rate setups, so make sure the correct tax rate is applied when you view the invoice in Xero.

Where you can use Harvest
With over 10,000 customers in 100 countries, Harvest is available everywhere. Pricing is in US dollars.

Check it out
Try Harvest for free for 30 days, and get 50% off your first paid month with this special offer. Harvest also run weekly getting started webinars – just the ticket to get you up and running with Harvest and Xero.


January 10, 2013 at 11:01 am

Tried Harvest but disappointed with the integration overall.

Can’t customise the linked accounts per invoice, which is annoying. I also couldn’t figure out how to edit the invoices in Xero after sending then through.

I think I’ll stick with MinuteDock, which has a much better integration with Xero and also better overall time tracking as far as I’m concerned.

Gillian Rossouw
January 10, 2013 at 1:48 pm

I sat in on a webinar this morning with Harvest – well presented covering not only time billing, tasks and projects but also retainers, reimbursements. Recommend anyone looking at Harvest jump in and attend webinar.

Ronan Quirke Xero
January 10, 2013 at 4:41 pm

@Jason useful feedback on being able to set the accounts on a per invoice basis, will pass it on, thanks. It is the first iteration of the integration so always good to hear from users on ways to improve.

Every add-on is different so it is good there is one that meets your needs, even if it isn’t Harvest – all about the right tool for the right job!

Gillian Rossouw
January 10, 2013 at 10:44 pm

@Jason you can edit your draft invoice before sending to Xero or after the fact once pushed from Harvest. The draft invoice in Harvest defaults to “service type” this can be edited or a new service type can be created and linked to any number of income accounts in your COA.

Claire Georghiades
January 11, 2013 at 7:13 am

Thank you so much for this really helpful blog. It is very timely for me as just yesterday I took on a new Xero client who is a Virtual Assistant and needs to invoice time accurately, and so I was looking into add-on options, and this blog and the comments have been really helpful in that decision making process.

Darryl Collins
January 24, 2013 at 12:29 pm

Good to have this, I’ve been waiting for it for a long time, so very happy now. However it can improve. At the moment it’s really a quick way to cut and paste invoices from Harvest to Xero. I’d like to have it appear in Xero as a draft that has to be ‘approved’ (and amended if necessary) rather than automatically being posted.
But progress is good!

Ronan Quirke Xero
January 24, 2013 at 4:14 pm

@Darryl – great idea, having an option within the Xero settings so a user can decide if invoices should be created as drafts or approved invoices is something I will suggest to the Harvest team.

Tony Stewart
January 27, 2013 at 10:35 am

I’m looking for a way to push the data from Harvest (or similar) into employee timesheets, rather than invoicing a customer. Anyone know if this is possible?

Ronan Quirke Xero
January 28, 2013 at 7:45 am

@Tony This is not possible at the moment I am afraid. The API and Payroll teams are currently working on an API to allow other applications feed in hours to timesheets for those using payroll in Xero in Australia. Once this is in place we will be encouraging developers to make use of it – your is a great example of how it could be used.

Carl Aiau
January 30, 2013 at 12:28 am

I’m currently using Yast to manage time, along with Xero for the invoicing but it looks like Harvest integration will make things even smoother.

Signing up now! Wahooo

February 21, 2013 at 4:11 am

It would be great if Xero could read when an invoice is paid, so it doesn’t need to be recorded once in Harvest and again in Xero. Thanks!

Peter Davis
March 25, 2013 at 11:42 am

Would be interesting to know how this compares with MinuteDock which integrates with Xero too

March 25, 2013 at 12:10 pm

I looked at Harvest, we use Replicon for time reporting which is fabulous, and cheaper than Harvest so I won’t be changing at this stage.

March 25, 2013 at 12:32 pm

Is there any way to synchronise the invoice numbers set in harvest to Xero, or vice versa? My problem is that when importing a Harvest invoice, it’s not consistent with Xero’s invoice numbering. Otherwise, fantastic to see Xero / Harvest talking!

Mandy Farabegoli
March 27, 2013 at 4:21 pm

Is my understanding correct that whilst you do timesheet tracking, you are unable to push through the timesheets Xero?

Ronan Quirke Xero
March 28, 2013 at 10:02 am

@Eliana – applying payments to invoices is definitely on the list of improvements the Harvest team are looking at

@Val would changing the invoice numbering in Xero to align with Harvest help? https://help.xero.com/#Settings_InvoiceNumber

@Mandy – the timesheets in Harvest become invoices (billings) in Xero. They do not also export as timesheets for Australian payroll

Don't let your small business eat up your 2013 | The blog of April
April 11, 2013 at 5:34 am

[…] If you are looking to streamline your small business, leaving you free to enjoy your leisure time, we?re here to help. Find Business Accountants Adelaide If you?re a small business owner, you?re likely to be juggling a whole host of responsibilities all by yourself. This will ensure you don?t miss anything, find it easy to keep track of correspondence and ensure you?re not distracted by more than one task at a time. However, cutting down your time on the net can actually help you make significant time savings. Try it and you?re likely to find you do a barely half-decent job on both counts and take just as much time as two separate tasks would have taken in the first place. “The Harvest team have taken the pain out of tracking time so you can concentrate on the important things. Any business that needs to track time could find Harvest useful. How Harvest works with Xero Once connected, Harvest creates an invoice in Xero when an invoice is marked as sent in Harvest. Harvest and Xero have slightly different tax rate setups, so make sure the correct tax rate is applied when you view the invoice in Xero.” Source http://blog.xero.com/2013/01/harvest-less-time-tracking-and-more-time-doing/ […]

Kevin Kaland
May 10, 2014 at 12:59 am

How have things come along since this blog post? Have any of the problems people in the comments addressed been fixed/improved upon? Or, to phrase it another way: Does it work as well as the FreshBooks integration, at least? 🙂

Sri Vemuri
May 15, 2014 at 10:49 am

@ Kevin – Sri from Harvest here. We’ve been re-working the code to make it easier to handle. Once this is complete, we’d love to add more functionality to the integration.

Payments: We’ll likely investigate syncing payments between Harvest and Xero next.
Timesheets/Invoice Numbering: Consider these noted.

If you have any additional feedback, please reach out to us: http://www.getharvest.com/help/contact


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