Timesheets for employees added to Payroll (Australia)

Today is payroll release day! Always my favourite part of the job.

Timesheets for employees has been an anticipated feature for quite some time now, and we’re excited to be able to turn this on for all Australian payroll users today. There are now more than 60,000 employees being paid through Payroll in Xero. Many of these already have access to the Employee Portal, allowing them to view their details, apply for leave and submit expense claims. Folding Timesheets into the Employee Portal is another big step towards bringing accounting out of the back office.

Timesheets for employees allow staff to enter their own hours and submit them for approval by appointed managers. This is a good timesaver for administrators and an easy job for staff to do on their way to work or during some down time. Approved timesheets are then passed on to administrators for payroll processing.

See how it works in this video:

A lot of the feedback we’ve received from users is that many timesheets are the same or similar from week to week or month to month. So we’ve introduced timesheet templates for both employees and administrators. Simply save a timesheet as a template one week and load it the following week with all the details copied over. Just make any tweaks and it’s ready to submit – cool eh!

This is the last payroll release for this year, but there are many exciting features that we’ve already put in the pot and started cooking for our next few releases in 2013. At the top of the list is a complete redesign of our reports including a rethink of all the reports that we offer for payroll related information.

We’re also working steadily towards the death of the draft payroll invoice as well as some cool things like bonus tax calculation and automated TFN declaration lodgement. Make sure you let us know about your ideas for reports or any other aspect of payroll.

To get a comprehensive rundown of the latest features make sure you check out our free webinars for partners and customers running next week.

58 Comments

Tracy
July 7, 2013 at 4:27 pm

Ditto re timesheets PLEASEEEEEEE
1. Automatic hours calculation via start, end and break times 2. Ability to add leave into the timesheet itself. 3. Leave to be calculated in hours not days 4. Facility for time in lieu 5. Automatic default to the correct pay rate – SIETA MADE THESE RECOMMENDATIONS. Completely agree with her. Checking permanent part time staff calculations on hrs worked is such a drag but it has to be done as errors are so common.

Mitch
July 7, 2013 at 5:57 pm

Ditto Ditto re timesheets PLEASEEEEEEE
1. Automatic hours calculation via start, end and break times 2. Ability to add leave into the timesheet itself. 3. Leave to be calculated in hours not days 4. Facility for time in lieu 5. Automatic default to the correct pay rate – SIETA MADE THESE RECOMMENDATIONS. Completely agree with her. Checking permanent part time staff calculations on hrs worked is such a drag but it has to be done as errors are so common.

Oliver Furniss
July 7, 2013 at 7:08 am

@Ken this is coming your way really soon so expect a blog post sometime next week.

@Mitch & Tracy thanks for the feedback on these suggestions. Your input is vital to help shape the product. Please make sure you raise and vote for issues in our Community. https://community.xero.com/business/topic/23

Zac
July 7, 2013 at 7:04 pm

Is there a way to allocate a project number to an employee’s time?

Brenda Rivera
August 8, 2013 at 12:38 am

Great job Stuart. Well done. We are also trying to add the timesheets for all the employees so that it’ll easier for both the employer and employees to track their leaves, etc

Astrid
October 10, 2013 at 12:12 pm

An employee mobile phone app for entering timesheets daily would be great.

Dominique O'Leary
March 3, 2015 at 5:08 pm

Will it be possible for employees to enter their start time and finish time (including meal breaks) in the time tracking, rather than their total hours for the day of the week? This is an important function for us to keep track.

:-Dominique

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