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ABUKAI – expense reports in a snap

Posted 6 years ago in Platform by Ronan Quirke
Posted by Ronan Quirke
ABUKAI Add-on Partner

So what is ABUKAI?

ABUKAI takes the pain out of creating expense claims. Data is entered from the receipts and categorized automatically. This can happen on the move too using ABUKAI mobile apps (for iPhone, Android and Blackberry).

Who is it for?

Anyone who wants to cut down the time it takes to code receipts and create an expense claim – whether you’re a sole trader on the move or you are managing a team on the road.

How ABUKAI works with Xero

Take a photo of your receipts and when ready, the expense data is automatically imported into Xero as an expense claim. A copy of the photo is attached to each receipt.

Where you can use ABUKAI

Available around the world with pricing in US dollars. The company is headquartered in San Francisco (not far from the Xero USA team).

Check it out

For a free 30 day trial and to learn more about ABUKAI go here.


March 30, 2012 at 10.39 am

Does the photo get uploaded as an attachment in xero ?

Ronan Quirke Xero
March 30, 2012 at 11.12 am

Hi Andrew, it does indeed – it will be attached to the receipt.

Lance Wiggs
April 4, 2012 at 12.00 am

No price on their website that I can see. I guess I’m not in the target market, but there are certainly a lot of people that would be put off by this lack of transparency.

Abukai – expense reports in a snap – integration with Xero | Fred Blauer and Associates Blog
April 5, 2012 at 1.48 am

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Rochelle White
May 14, 2012 at 10.04 am

Is there any plans to have a similar process for Credit Card Receipts?

May 14, 2012 at 10.21 am

It’s pretty expensive. Their competitor ProOnGo, which back ends to Quickbooks, is a fraction of the price. Xero can I recommend you set up a relationship with ProOnGo?

Shynae Payne
May 14, 2012 at 10.26 am

Will the person submitting a receipt using Abukai have the facilities to code there receipt entry? And will this appear in Xero as an Expense Claim submission or is this more for use on bank account transactions (Cheques, Eftpos & Credit Cards).

May 14, 2012 at 11.11 am

You say that it is a simple as taking aphoto of the receipt – how does xero know who the reciept is from, what to put in the refence and what expense account to put it against? Does each supplier need to be set up first?

Ronan Quirke Xero
May 14, 2012 at 11.56 am

@Ben – if ProOnGo want to connect to Xero they can certainly do so. Let them know all the info they need is right here:

@Shynae & @Debbie This appears as an expense claim. ABUKAI handles the coding of the receipt data automatically as part of it’s service – it will select the most appropriate account code from your chart of accounts, create a supplier if it does not exist etc.

Rob Luetolf
May 14, 2012 at 11.57 am

Xero’s iphone app already offers to import invoices with a photo. What does the fairly costly AKUBAI offer above what Xero already does?

Ronan Quirke Xero
May 14, 2012 at 12.15 pm

@Rochelle currently no plans for credit card receipts, but I can certainly see where it might be useful – will mention it to ABUKAI when I am speaking with them next.

@Rob ABUKAI works slightly differently to our iPhone app functionality – you take a photo which stored within the application and then submit a bunch of receipts in one go as an expense claim. ABUKAI takes care of the data entry, so it codes the receipt details for you. You might find this of value if you had quite a large amount of receipts and wanted to avoid the step of having to code them in Xero yourself.

May 14, 2012 at 8.13 pm

Does ABUKAI/Xero allow for the expense to then be rebilled to a client automatically?

May 14, 2012 at 10.30 pm

Dear Xero

The best app in this space is Which is free for smaller users.

I would heartily recommend you contact them and see if you can work something out together.


Chris Moore
May 15, 2012 at 1.29 am

I signed up for the free (10 receipts or less per month) plan and cannot get past the setup page. I click the button for Xero but nothing seems to happen except a dialog box comes up asking to enter the portal URL but nowhere to enter it. Glad I’m not paying.

May 15, 2012 at 3.06 am

@Ben Thanks for trying out ABUKAI. We offer unlimited reads/scans for $99. We also offer a free account, which allows for 120 reads as well (12 reports with 10 recognition scans each). Not expensive at all. Contact us at, we’d love to answer your questions about ABUKAI.

Mary Stacey
May 16, 2012 at 12.18 am

does ABUKAI work with Australian Dollars??

May 17, 2012 at 11.56 am

@Chris We had a problem with the Xero setup earlier this week. It should work now. Could you try it again? Also feel free to contact if you have questions.

May 17, 2012 at 11.57 am

@Mary ABUKAI works with any currency.

May 17, 2012 at 12.01 pm

@Simon The expense reports from ABUKAI will appear as draft expense claims in Xero. You can then continue to use them in Xero.

May 17, 2012 at 12.09 pm

@Shane Expensify actually costs $0.20 per receipt scan (beyond 10 scans) in addition to $60/year/expense submitter as soon as you have more than two people submitting expenses. And the scans provide only date, merchant and amount and a fixed category. While ABUKAI can generate over 30 attributes per receipt including location, VAT, the category based on your chart of account in Xero, etc. If you have any specific feedback, please contact us at

May 17, 2012 at 12.14 pm

@Rob ABUKAI scans the information on the receipts like vendor, amount, city, state, country and categorizes the receipts automatically among many other things.

May 17, 2012 at 11.09 pm

SInce many people have asked how to set up Xero for ABUKAI, here are the steps:

1. Enter your email on the phone
2. Go to ABUKAI User Portal at
3. Click on ‘Register for online password’
4. Follow instructions
5. Log in to ABUKAI User Portal at
6. Click on Xero at Setup
7. Follow instructions
8. Take pictures of receipts and submit

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