Shoeboxed lets you focus on business not paperwork

Every time I see a receipt I get the urge to stuff it into my desk drawer. Typically the drawer gets so full it won’t close so you can imagine how I feel about dealing with months of receipts en masse.

Shoeboxed knows my pain and has come up with a much better way to deal with receipts.

Here’s how it works:

  1. Send your receipts to Shoeboxed – by post (freepost in US and Australia), mobile, email or direct upload
  2. Shoeboxed scans the receipt and human verifies each one so the data entry is done for you
  3. You receive organised data for expense reports that you can send to Xero

An hour of sorting through piles of paperwork to get your receipts into Xero is reduced to a second or two per receipt – so there’s no excuse for not sorting your receipts on the spot.

Your receipts will show up in Xero as accounts payable invoices. This integration will be further improved in the coming months with the ability to attach scanned receipts via the Xero API (this is something the API team are currently working on).

Shoeboxed has a free 30 day trial – so check it out: Australia, U.S., NZ & Intl.

If you’re already a Shoeboxed and Xero customer you might have been using the file export/import method available in Shoeboxed. If so, you’ll now see a new option in the Shoeboxed export menu which allows you to automatically send your receipts to Xero – no need to export files!

13 Comments

Harvey Specter
September 9, 2011 at 10:36 pm

Is there anyone in NZ using this that could give comments on how it works. It seems like a very good price, even if you do have to pay postage on the envelop.

How is the accuracy?
Once imported into Xero, how much work is it to approve (I assume there would be some coding that needs to be corrected and any tracking completed.)

Daniel Orr
September 9, 2011 at 3:28 pm

@Harvey I created a free account and was really impressed with the reporting function. The link to xero is much better as it pulls in your xero Chart of Accounts and you can hide some categories to make it easier to code expenses.

Since the export function update, it is much better going into @xero. However, you still need to edit the description, enter a reference and add any tracking. There is no option to add a receipt reference from what I’ve seen. Could be wrong though.

I like the email inbox function and the uploading of receipts is quite fast. Categorization rules make it even easier for monthly transactions.

Also worth a look is: https://www.receipt-bank.com/

Hope this helps.

Simon Foster
September 9, 2011 at 5:40 pm

@Harvey – we are now serving New Zealand from the Shoeboxed Sydney offices. While you won’t be able to use our freepost envelopes, and will need to arrange your own postage, we will return documents to NZ. You can also now do a 30-day free trial of our full mail-in services and see just how much time can be saved by having us scan your documents. Go to http://www.shoeboxed.com.au/free-trial to sign-up for the AU/NZ free trial or follow the AU link in Ronan’s post above.

@Daniel – thanks for the kind words :) … you can put a receipt reference into the Notes field in Shoeboxed, and this will pass across to Xero in the description field of the invoice

– Simon
MD, Shoeboxed Australia

Richard Dyer
September 9, 2011 at 10:46 pm

After my experiences with Keebo – which you also recommend, I think i’ll stick to typing receipts into XERO.

Ronan Quirke
September 9, 2011 at 4:53 pm

@Richard we are keen to offer lots of choice, and different solutions will fit different people, but I’m always keen to hear feedback: drop a line to network@xero.com if you have anything you wish to share.

Jason M. Blumer, CPA.CITP
November 11, 2011 at 11:48 am

Already kicking this integration and loving it (also helps me integrate with Bill.com too in the US). Freakin’ bring it!! Woo hoo.

bill
November 11, 2011 at 5:02 pm

I dumped Shoeboxed last year during the trial when I found their accuracy was very poor.
Has anyone got a new report on accuracy? (i.e copy all your dockets before you send them in….)

Simon Foster
November 11, 2011 at 7:33 pm

@bill I’m sorry to hear that we didn’t meet your (or our own!) expectations for accuracy during your trial. It is something that we are constantly working on, and that team members and systems are measured against. While we cannot guarantee 100% accuracy we endeavour on getting as close as we possibly can.

We’d welcome the opportunity to show you how we are doing today – please feel free to contact me on simon@team.shoeboxed.com.au or 1300 00 1333 (+61 2 8644 3535 from outside Australia) and I’ll sort out another trial for you.

Regs,

– Simon
Simon Foster
MD, Shoeboxed Australia

Jenny
November 11, 2011 at 8:58 pm

Hi there Simon, can you please clarify if the receipts will show up in Xero as accounts payable invoices in draft format or approved format? Many thanks, Jenny

Simon Foster
November 11, 2011 at 10:54 pm

Hi @Jenny – the receipts come into Xero as draft payables invoices, which can then be easily approved, leaving any exceptions (eg invoices to be split across multiple codes) to be updated before approval.

– Simon

Steve
November 11, 2011 at 11:42 pm

Just visited the site – service seems very interesting, but doesn’t appear to be particularly focused on non-US markets – curiously I think the idea of the pre-paid envelope is a crucial part of the service, but it not available everywhere the service is supposed to be available. Also no sign on the website of pricing for non-US/non-Aus/NZ services…

TomTrainer
November 11, 2011 at 1:00 am

Richard Dyer – What is wrong with Keebo?

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