How do I?

Every few weeks as we release new features and improvements to Xero, the user guide and How do I guide are updated to provide you with the most up-to-date and relevant information and tips about using Xero.

Our latest guide, How do I manage funds or cash in and out of by business shows you how to:

  • Record a purchase I’ve paid for with my own money
  • Record personal spending from a business credit card
  • Record cash taken from or put in to the business

The guide explains how Xero supports the use of a current account or liability account for owners’ funds that are introduced or withdrawn – a liability account is typically seen as a loan to shareholders, and money paid back from shareholders. The choice of showing your funds introduced as equity or a liability is completely dependent on the set up of your company.

The guide also explains how to record when you have bought things personally and instead of taking back the cash you can increase your Owners Funds Introduced.

These guides will help you to get on with running your business – and leave Xero to look after the accounting. Of course – we do recommend that get your financial adviser to help you as they will be able to provide advice that is specific to your business. If you’re interested in the accounting that’s happening behind Xero – have a look at this.


October 12, 2011 at 8:42 pm

Does any one know I could buy a hard copy Xero user manual somewhere? I’d like to read the manual in details and I’m frustrated that I couldn’t get one at the moment.

Catherine in reply to Jenny Xero
October 13, 2011 at 5:11 am

Hey Jenny – you can’t get a hard copy of our help other than printing various sections directly from – we update Xero so often that a printed manual would be out of date every few weeks so we decided not to go down this route. Is there a particular area you wanted to read more detail on? I could point you to the best pages in Help Center to read. There are also loads of instructional videos, from overviews to more detailed step by step instructions and we’ve seen these are popular as well.

March 25, 2014 at 5:12 am

Hi there!

I was wondering if I can use Xero as a personal accounting software, my husband and I think it would be a great idea to help us being more organised and control better our expenses, so is it possible? and how much will it cost if it’s only for personal reasons? Thank you!

Sandra Hunter
March 25, 2014 at 11:15 am

@ Jenny, Xero for Dummies book is now available.

@ Johana yes Xero is great for personal finances. What you need is the non-GST cash book that is only available through Xero partners. Usually is it about $10 per month but that might vary depending on what country you are in. It means you can get direct bank feeds from your bank accounts and credit cards etc and code them however you like. You can also put a budget in and track how you are going from actual to budget month by month. But you need to contact a Xero partner near you to get access to the Cashbook plans. It is a great idea so go for it!

Heather Smith
March 28, 2014 at 5:55 pm

@Sandra thanks for letting @Jenny know about Xero for Dummies – yes its now available!

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