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US Payroll in Xero: Texas and taxes

As a follow up to our US Payroll update in March, we’re excited to provide an update on the last few US Payroll releases.

US Payroll in the Lone Star State

US Payroll in Xero now supports tax calculations for Texas work and employee locations. We had a lot of demand to bring payroll to Texas — after all, it is the state with the second-largest population — and we’re pleased to make this happen for small businesses that reside there.

US Payroll settings in Xero

Taxes & Filings

Taxes are obviously one of the most important pieces of the US payroll puzzle, but also one of the scariest. We completely understand that the ability to facilitate tax payments and filings to the federal and state governments is a must-have for any US payroll solution.

US Payroll Taxes and Filings in Xero

Tax filings are listed under Taxes & Filings. From here, you can enjoy key features specific to your state. These include the ability to:

California

  • Download tax payment deposit slips.

  • Find pre-populated tax forms — including Federal Form 941 and California State Forms DE 9 and DE 9C — ready for your signature and filing.

Florida

  • Find tax worksheets for Florida and easily complete your filing by using the Xero-provided information. Note: Florida tax laws require that you must electronically submit your tax filings and payments.

New Jersey

  • Find tax worksheets for New Jersey (including Form WR-30) and easily complete your filing by using the Xero-provided information. Note: New Jersey tax laws require that you must electronically submit your tax filings and payments.

New York

  • Download tax payment deposit slips.

  • Find pre-populated tax forms — including Federal Form 941 and New York State Forms NYS-45, NYS-45-ATT and MTA-305 — ready for your signature and filing.

Texas

  • Use Payroll in Xero for all your calculations.

  • Find tax worksheets for Texas and easily complete your filing by using the Xero-provided information. Note: Texas tax laws require that you must electronically submit your tax filings and payments.

Utah

  • Download tax payment deposit slips.

  • Find pre-populated tax forms — including Federal Form 941 and Utah State Forms UT-941, 33H and 33HA — ready for your signature and filing.

Virginia

  • Download tax payment deposit slips.

  • Find pre-populated tax forms — including Federal Form 941 and Virginia State Forms VA-16 and VEC-FC-20/21 — ready for your signature and filing.

A payroll product you will love

Although we’re not yet at our goal of making everything electronic, we have achieved a big milestone in providing the next best thing. Remember, the Xero team is focused on building US Payroll you will love.

That’s why we’re working hard — one step at a time — to deliver the necessary payroll features that will improve the lives of small business owners. With these last two releases, we’ve taken steps in the right direction to do just that.

 

Read more about Company News

 

11 comments

James Stiles
8 April 2014 #

WA – All I’m looking for in Washington State is the ability to input payroll into Xero, post to the right Xero accounts, produce paycheck stubs, make Federal payment, and provide direct deposit. I don’t need anything Washington specific to get things going. From early reports I had expected that much by the beginning of this year, was promised electronic filing of Washington by end of Q1 before I decided to go with Xero for this client. Unfortunately, I promised my new client the same and here is it 6 months later and I’m still doing payroll on Excel. Unhappy client. At least give us pay stubs and Direct Deposit! We can handle the state filings and have been doing so for years as competing services can’t seem to do all of the WA state forms. We don’t want nothing-until-we-can-Xero-everything.

Oliver Furniss
9 April 2014 #

@James thanks for the comment. We are working to get payroll in Xero available to as many states as possible and I’d love to be able to give you a date but at this point it’s not possible. Unfortunately I can say it won’t be in the next few months at least. Our focus right now is improving the product for the existing states we support and providing efile for Federal. There is a tonne of work for us to do and I’ll be keeping everyone updated on our progress via the blog.

John Comeau
11 April 2014 #

Wasn’t Colorado on the list of states to be included with this update?

Oliver Furniss
11 April 2014 #

@John at this stage we have no timelines on when Colorado (or other states) will be supported. We are currently focused on making the experience of the seven supported states strong with Federal eFile, improvements to reporting and much more before we look to add more states. Our goal of supporting all fifty states is still valid but it’s a long term goal. http://www.xero.com/blog/2014/03/us-payroll-update-working/

Jeff Vierling
11 April 2014 #

No CO, huh? We signed up for the large plan promotion on the promise CO was next up, figuring it would be worth it if payroll were available for most of the year. Looking at the comments, it appears it’s not coming soon. Feeling kinda misled into buying a larger plan than we needed!

Oliver Furniss
11 April 2014 #

@Jeff we’re working as hard as we can to get payroll available in more states. There was no intention to mis-lead you, or anyone. I have asked your account manager to get in contact to get this fixed up for you.

Sharon
19 April 2014 #

When will Maryland have payroll? Thanks!

Oliver Furniss
19 April 2014 #

@Sharon we don’t have any firm dates at this stage for more states but keep watching the blog and the community post. https://community.xero.com/business/discussion/3085450

Ricardo
19 April 2014 #

@Oliver You and your team are doing right thing. I agree to continue to focus on the 7 supported States in Payroll and Taxes until they are working perfectly, user friendly and electronically. It is very important to get it right the first time in order to achieve great customer experience and to continue to foster growth of market share in those States. Once this thing happen, the great news will spread across the other States. Then, they will understand “Patience is a virtue”.

Just remain focus that those 7 supported States would become a success. All the best.

Jason DuPont
30 April 2014 #

I was told South Carolina would be online by the end of 2014. I am quietly paying my subscription dues after the price increase based on that promise.

Shane
30 May 2014 #

“Patience is a virtue” unless Xero’s salesperson sold you on “We are launching Xero Payroll this November which will be able to be run as of January 1, 2014.”

We’re now 7 (almost 8) months into MANUALLY processing payroll. MANUALLY calculating taxes due. MANUALLY initiating ACH deposits. MANUALLY reporting taxes to the governments federally and in 2 states.

Have you ever seen someone bailing water out of a boat with a drinking glass? That’s what it feels like on this end of patience.

We’ll gladly take the MVP version – just give us the ability to manually setup our payroll tax situation in states that are nowhere close to being added. It doesn’t have to be “beautiful,” it just has to provide enough value to make it useful for now…

My business partner is actually pushing me to switch BACK to the evil empire because of the productivity hit we’re taking due to the payroll overhead. Are you listening, Xero??

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